Parts Associate

• Obtain and compare parts quotes to support estimators and repair planning.

• Order parts for approved repair estimates and new repair jobs.

• Process and order supplemental parts as needed, ensuring proper PO tracking and documentation.

• Research alternative vendors to source aftermarket or backordered parts.

• Communicate daily with vendors regarding order status, pricing, and delivery timelines.

• Track, maintain, and update parts ETA spreadsheets to ensure clear communication with the Body Shop team.

• Review repair orders (ROs) for accurate parts pricing and paint cost allocation.

• Create and manage Special Order Requests for parts procurement.

• Maintain organized purchasing records, purchase orders, and vendor communications.

• Support operational efficiency by helping minimize repair delays related to parts availability.

• Prior experience in parts coordination, purchasing, procurement, automotive/truck parts, body shop operations, or related administrative support preferred.
• Experience with medium- or heavy-duty truck/trailer parts is a plus.
• Basic proficiency with Microsoft Outlook, Excel, and Word.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Ability to follow instructions, work independently, and collaborate with team members.
• Strong communication and follow-up skills with vendors and internal teams.
• Dependable attendance and punctuality required.