Accounts Receivable Specialist

Accounts Receivable Specialist

The Accounts Receivable Specialist supports all phases of the accounts receivable process, including invoicing, collections, payment application, and account reconciliation. This role plays a key part in maintaining accurate financial records and ensuring timely collection of outstanding balances. The position is ideal for a detail-oriented professional who is comfortable with high-volume work and confident interacting with customers regarding billing and payment inquiries.

Responsibilities

• Manage the full accounts receivable cycle, including invoicing, collections, payment processing, and account reconciliation.
• Perform high-volume invoicing and billing with a strong focus on accuracy and timeliness.
• Conduct collection calls and follow up on outstanding accounts to reduce aging balances and improve cash flow.
• Monitor accounts receivable aging reports and execute effective collection strategies.
• Process customer payments across multiple methods, including ACH, wire transfers, credit cards, and checks.
• Apply cash accurately to customer accounts and ensure proper allocation of payments.
• Review and manage customer agreements to ensure billing accuracy and compliance with terms.
• Handle sensitive financial data with a high level of confidentiality and professionalism.
• Support month-end closing activities related to accounts receivable and reconciliations.
• Collaborate closely with cross-functional teams such as sales and customer service to resolve billing issues and customer inquiries.
• Contribute to the development and refinement of collections strategies and AR process improvements.
• Provide clear, professional communication to customers regarding billing, payment status, and account discrepancies.

Essential Skills

• 3–5 years of accounts receivable experience in a fast-paced environment.
• 3+ years of invoicing and billing experience.
• 3+ years of collections or customer-facing accounts receivable experience.
• 3+ years of experience processing payments across multiple methods, including ACH, wire, credit card, and checks.
• Hands-on experience with accounts receivable, cash application, and billing processes.
• Experience managing collections calls and account follow-up.
• Proficiency in monitoring AR aging and executing collection strategies.
• Experience with ERP systems.
• Intermediate proficiency in Excel.
• Strong communication skills with internal teams and customers.
• Ability to handle sensitive financial data with discretion and confidentiality.

Additional Skills & Qualifications

• Experience with IFS ERP software.
• Experience working in high-volume accounts receivable environments.
• Strong cross-functional collaboration skills with teams such as sales and customer service.
• Experience managing customer agreements and ensuring billing accuracy.
• Exposure to full-cycle accounts receivable processes.
• Interest in developing and owning collections strategy and process improvements.

Work Environment

This role is 100% on-site and operates within a fast-paced environment that combines both paper-based and automated processes. You will work with ERP systems, spreadsheets, and various payment processing tools while collaborating closely with internal teams. The organization offers day-one benefits and provides exposure to full-cycle accounts receivable operations, along with opportunities to develop and own collections strategies. The work setting emphasizes professionalism, accuracy, and confidentiality in handling financial information.

Job Type & Location

This is a Permanent position based out of Lititz, PA.

Pay and Benefits

The pay range for this position is $60000.00 - $65000.00/yr. Medical, dental, vision (Day
1) 401(k) with 6% match after one year Short-term & long-term disability Life insurance Aflac supplemental coverage Pet insurance

Workplace Type

This is a fully onsite position in Lititz, PA.

Final date to receive applications

This position is anticipated to close on Jul 5, 2026.