AP Specialist

Clair Global is looking for an AP Specialist to join their dynamic Accounting team. This full-time position will work in a fast-paced, high-volume office and provide an opportunity to work with the best in the business for boldly advancing technology driven experiences through audio, video, systems integration, and more.

JOB SUMMARY:

As part of the accounting team, the Accounts Payable Specialist is responsible for all phases of Clair's Accounts Payable process including maintenance of company and vendor files.

QUALIFICATIONS/ REQUIREMENTS:
The requirements listed below are representative of the knowledge, skill and/or ability required to perform the essential functions of this job while exercising appropriate levels of judgment and discretion.

Working knowledge of accounts payable and purchase order processes

Intermediate math skills

Intermediate level Microsoft Word and Excel Familiarity processing payment and other transactions using accounting software

Attention to detail with strong emphasis on accuracy

Strong communication skills with the ability to relate to various groups of internal and external customers

The ability to exercise judgment and discretion in all matters

The ability to maintain confidentialityEDUCATION AND/OR

EXPERIENCE:

High School Diploma3-5 years' experience processing accounts payable in a fast-paced office setting

ESSENTIAL FUNCTIONS:

Must be able to read, write, and speak English fluently

Must be able to operate normal office machinery

Must be able to work in a usual office environment

Must be able to perform intermediate level math calculations

Must be able to communicate clearly with internal and external customers in person, via telephone, and email

Must be able to accurately process accounts payable transactions in a timely manner

RESPONSIBILITIES AND DUTIES:

Matching, coding, and entry of high-volume accounts payable invoices (up to 500 per week)
Processing weekly accounts payable checks including pulling invoices and preparing checks for mailing

Accounts payable filing

Maintaining vendor files including 1099's and W-9'sReconcile monthly vendor statements

Research and resolution of accounts payable disputes and discrepancies

Track outstanding warranty expenses for monthly accrual entry

Track and compile information for preparation of year end 1099'sProvide administration for corporate credit card users; including ordering new cards and cancelling cards when necessary

Reconcile monthly credit card purchase statements

Reconcile monthly credit card deposit statements

Other duties as may be assigned