Volunteer Administrative Assistant Leadership

Posted:
March 17, 2026

Term:
Full-Time (40 hrs./wk.)/Non-exempt

To provide administrative support to the Volunteer Team and carry out tasks to support the Volunteer Engagement Cycle.

Reports to the Volunteer Manager (VM)

• Book travel arrangement sand process travel reimbursementsfor Leadership,Long-Term, & RV Volunteers
• Assist with the preparation and implementation oftrainingevents
• Schedulenational projectorientation calls
• Coordinate Leadership Volunteer appreciation efforts
• Other tasks
• Participateinandcontributetothe Volunteer Team
• Field phone calls for members of the Volunteer Team
• Assist the Volunteer Manager and other
  
  Volunteer Team staff in the budgeting process
• Maintain knowledge of and serve as backup to the Volunteer Administrative Assistant position
• Implement the Volunteer Team information collection & retention policy and manage other long-range team projects
• Visit project locations to obtain knowledge of disaster response and volunteer engagement
• Other duties as assigned

• Knowledge of and passion for the MDS mission, vision,and core values
• Active participant in a local Christian Church
• Affirm and emulate Anabaptist values and convictions and the Mennonite World Conference Shared Convictions
• Demonstratedcommitmenttothe
  
  MDSlifestyleexpectationsasoutlinedinthe Employee Policy  Handbook
• 1-2 yearsof experience in administrative support or a related field required
• Six monthsofexperience working with people of another culture
• Proficient in Microsoft Office Suite (Outlook, Word, Excel,and PowerPoint), volunteer management software, and project management software
• Detail-oriented with strong organizational skills
• Good verbal and written communication skills
• Ability to interact with and be sensitive to a diverse constituent group
• Demonstrated ability to communicate well on the telephone and respond ina timelyway
• Well-developedproblem-solving skills
• Creates, organizes, and follows a work plan
• Ability to work both in a team environment and independently
• Availability and willingness to travel up to 5% time (staff retreats, leadership training, project visits)
• Physical requirements:
  
  Work is mostly sedentary withlong periodson the phone and at a computer terminal.
• Work environment:
  With the use of normal safety precautions typical of offices, meeting rooms,and in commercial vehicles, there islittle riskof danger.