Sales Assistant

Keller Bros. Dodge Ram is seeking an organized, dependable, and detail-oriented Administrative & Sales Assistant to support our sales, service, and accounting operations. This position is responsible for cashiering, vehicle inventory paperwork, deal processing, filing, and general administrative support.

• Process customer payments for the sales and service departments.
• Reconcile and close the previous day’s cashiering each morning.
• Forward checks, cash, and cashiering reports to the accounting department.
• Pull daily Valor reports for credit card reconciliation.
• File accounting copies of service and parts invoices.
• Collect driver fuel receipts and forward them to the logistics department.
• Route incoming mail and Fed Ex and UPS deliveries through interoffice mail.

• Retrieve new-vehicle invoices from Dealer Connect.
• Enter new vehicles into ASI and prepare vehicle folders and key tags.
• Assign stock numbers and prepare deal jackets and key tags for used vehicles purchased at auction.
• Prepare stock numbers and deal jackets for dealer-trade vehicles.
• Scan completed dealer-trade paperwork to accounting for check processing and flooring payoff.
• Coordinate dealer-trade checks with logistics or dealership management.
• File deal jackets for sold vehicles after completion by the title department.
• File deal jackets for unsold vehicles received through auctions and dealer trades.
• Pull and file deal jackets for vehicles sold wholesale.

• Review and package completed deals for the title department, ensuring all required documents are included.
• Send completed deal jackets to the title department using the designated pouch.
• Organize and file vehicle titles received from the title department.
• File MV-1 and MV-4 documents.
• Pull titles for wholesaled vehicles and forward them to the title department for processing.

• Monitor office and customer waiting-area supplies and submit replenishment requests.
• Prepare and ship sales-related paperwork and other items using the dealership’s UPS account.
• Maintain accurate, organized, and confidential dealership records.
• Provide additional administrative support to the sales, service, and accounting teams as needed.

• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet daily deadlines.
• Dependable, professional, and comfortable working independently.
• Effective written and verbal communication skills.
• Basic computer and data-entry proficiency.
• Previous administrative, cashiering, accounting, or automotive dealership experience is preferred but not required.
• Ability to handle cash, checks, titles, and confidential documents accurately.
• Availability to work the full posted schedule, including Saturdays.

• Part-time:
  Up to 28 hours per week
• Tuesday-Friday: 12:00 p.m.
  
  -6:00 p.m.
• Saturday: 11:00 a.m.
  
  -3:00 p.m.
• Starting pay: $18.00 per hour