Resource Manager

TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never‑before‑seen experiences to life. With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock ‘n’ roll concert staging to setting the global standard for extraordinary live events and experiences through cutting‑edge technology, precision engineering, and creative design. TAIT’s 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyoncé, and The Olympics.

The Resource Manager supports the operational hub for the Project Management function by aligning workforce demand, project priorities, and execution through effective resource coordination. This role manages scheduling, capacity tracking, reporting, staffing recommendations, hiring coordination, workforce planning, and onboarding support. The Resource Manager helps identify staffing needs, communicate risks, resolve resourcing challenges, and ensure project teams have the right support at the right time.

• Support Project Management and associated resource allocation across projects, helping align skills, capacity, location, availability, and project needs
• Partner with project and department leaders to forecast staffing demand and identify potential gaps
• Track team utilization, capacity, competencies, resource locations, and allocation trends
• Provide staffing recommendations that support efficiency, delivery outcomes, team health, and career development opportunities
• Assist with long‑term and short‑term resource planning across project‑based, internal, and global needs
• Help identify skill gaps, cross‑training opportunities, and workforce readiness needs

• Maintain team schedules, ensuring accuracy and alignment with project timelines
• Serve as a central point of contact for day‑to‑day Project Management resourcing needs
• Communicate staffing plans, changes, priorities, and coverage needs clearly and consistently
• Ensure data integrity and quality assurance within the capacity planning tool (PSA), maintaining accuracy across all inputs and outputs
• Coordinate coverage planning for PTO, internal projects, competing priorities, and shifting project demands
• Lead or support recurring resourcing meetings, helping facilitate alignment, surface conflicts, and clarify next steps
• Provide clear follow‑up, action items, and discussion recaps from capacity and resource planning meetings

• Support hiring activity tracking and workforce planning processes
• Partner with department leadership, People Business Partners, Talent Acquisition, and internal recruitment partners on hiring needs
• Coordinate hiring‑related logistics, follow‑ups, and communication to support an organized and consistent hiring process
• Maintain open role status, hiring pipeline updates, and related follow‑up tracking
• Partner with internal recruitment and subcontractor management on freelance sourcing strategies, projections, and contingency planning
• Help identify future hiring needs based on project demand, capacity trends, skill gaps, and business priorities

• Support a consistent onboarding experience for new team members
• Coordinate onboarding calendars, meetings, live sessions, office hours, materials, recordings, and follow‑up tasks
• Partner with Department Leaders and functional experts to align onboarding with role expectations and team needs
• Maintain onboarding resources in internal systems
• Coordinate handoffs into ongoing training, enablement and team integration
• Track onboarding progress, feedback, and improvement opportunities

• Track and report on utilization, capacity, headcount, hiring activity, onboarding progress, and resource trends
• Provide insights and recommendations to support decision‑making, workforce…