Subcontracts Coordinator

Job Overview:
The Subcontracts Coordinator I provides administrative and coordination support throughout the subcontract lifecycle. This entry-level position is ideal for individuals seeking to build a career in contracts, procurement, construction administration, or project support. The successful candidate will work closely with project managers, subcontractors, procurement personnel, and other internal stakeholders to ensure subcontract documentation is complete, accurate, and compliant with company requirements.

• Prepare subcontract agreements, amendments, and related contract documents using established templates and procedures.
• Assist with subcontractor onboarding, including collection and verification of required documentation.
• Track subcontract execution status and follow up with subcontractors to obtain completed documents.
• Maintain accurate electronic and physical contract files.
• Review incoming documentation for completeness and compliance with company requirements.
• Coordinate insurance certificates, licenses, and other compliance-related documents.
• Enter and maintain subcontract information within company systems and databases.
• Support project teams with contract-related inquiries and documentation requests.
• Generate reports and provide status updates on subcontract activity.
• Assist with audits and document retention requirements.
• Perform other administrative and coordination duties as assigned.

• High school diploma or GED required; associate degree preferred.
• 0–2 years of administrative, construction, procurement, contracts, or related experience.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines in a fast‑paced environment.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Strong written and verbal communication skills.
• Ability to work effectively both independently and within a team environment.
• Preferred:
  Experience in construction, utility, engineering, procurement, or project administration environments.
• Familiarity with contract or subcontract documentation.
• Experience using document management or enterprise resource planning (ERP) systems.

• Competitive salary
• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Professional development and career growth opportunities
• Opportunity to gain experience in utility and infrastructure construction projects

Hourly Rate: $24 - $26

Employment Type:

Full-Time

Location:

Little Canada, MN

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.