Administrative Assistant

# Administrative Assistant Saint John School of Little Canada
* 1 active job   (view)
* school.sjolc.orgPublished

September 17, 2026

Expires October 17, 2026

Location
2621 McMenemy St. Little Canada, Little Canada, MN Category Administration Job  Type Full-time Organizational Name Saint John's School of Little Canada Organizational City Little Canada Position Contact Name Dan Hurley Position Contact Title Principal Position  Contact Emaildhurley How many employees are serving at your location?30 or less### Description
** St. John's School of*
* ** Little Canada
** is seeking a dynamic and highly organized
** Administrative Assistant
** to streamline daily operations and work collaboratively alongside our Office Administrator Full-Time, 8:30 am–3:30 pm, 30 min unpaid lunch break, approximately 6.5 hours per day, 168 school days and non-school days as needed. 32 hours per week, August 15-June 15 and as needed June 16-August 14. Benefit eligible.

ENROLLMENT:

* Set up annual enrollment.

* Maintaining enrollment information.

* Help families with enrollment.

* Create enrollment reports for various staff.

STUDENT INFORMATION SYSTEM:

* Set up and close out student information system on an annual basis.

* Maintain system information and assist teachers to finalize report cards.

* Create reports related to student information for various staff.

FINANCIAL AID:

* Set up a Financial Aid program for each new school year.

* Maintain a spreadsheet to track aid.

* Work with families and TADS to complete applications.

* Work with Budget Audit committee and School Office on financial aid tracking and  notifications.

LUNCH PROGRAM:

* Process Educational Benefits, Direct Certification, and Verification annually.

* Create lunch lists for staff.

* Miscellaneous admin duties for lunch program.

ADMINISTRATION:

* Create and input student rosters into testing sites.

* Create school year calendar and schedule facilities, update as needed.

* Set up Sign Up Genius  for school conference sign-ups.

* Update staff bios on school website and other pages as needed.

* Track and submit report for preschool immunizations.

COMMUNICATION:
* Communicate as necessary with the principal.

* Proficient in Microsoft Word, Excel.

* Develop and maintain proficiency in Canva, Google Drive, (Docs, Forms and  Sheets).

* Develop and maintain proficiency in Sign Up Genius .NURSES OFFICE SUPPORT – BACKUP AS NEEDED:

* Receive training and administer minor first aid to students.

* Record ailments in the first report of the injury book.

* Distributes meds as directed by student’s doctor’s orders.

* Supervisor and anyone caring for the child must fill out injury report.

* Check temperature of ill students, contract parents/guardians as needed.

OTHER:

* Attend staff meetings or events as requested by the principal.

* Follows proper internal financial controls for all cash handling.### Qualifications

QUALIFICATIONS:

Bachelor’s degree in business administration or related field preferred  Two plus years of experience in office management preferred  Demonstrated ability to motivate and develop students  Commitment to the mission of St. John the Evangelist Church and School  Pass Archdiocesan background check and complete VIRTUS  Proficiently operate a computer, printer and other office equipment  Enthusiastic leader with a positive attitude### Application Instructions Please send resume and recommendations to Principal, Dan Hurley.

dhurley