Payroll Specialist

About Us

Trilliant Food & Nutrition is a leading manufacturer of premium coffees and powdered beverages, proudly headquartered in Little Chute, Wisconsin. With a legacy rooted in quality, innovation, and service, Trilliant delivers branded and private label solutions across retail, food service, and e-commerce channels.

Horseshoe Beverage Company, based in Neenah, WI, is a leading ready-to-drink beverage manufacturer dedicated to delivering an exceptional beverage experience. By combining industry-leading talent and cutting-edge equipment, we drive innovation and consistently deliver the highest quality products to our customers-first and fast.

Our brand portfolio includes Victor Allen's, Dutch Bros beverages and Nurri, our better-for-you protein beverage line. We are passionate about beverages - and about building a team that's just as energized. We invite you to explore opportunities at Trilliant or Horseshoe, to see if your talents and career aspirations may fit with our openings.

The Payroll Specialist owns end-to-end payroll processing and compliance for the organization, from pre-payroll data validation through post-payroll accounting and year-end close. This role partners closely with Finance, HR, and outside vendors to ensure accurate, timely, and compliant payroll delivery, supports payroll-related audits and reporting, and serves as a key point of contact for garnishments, benefits contributions, and tax administration. The Payroll Specialist directly supervises the Payroll Coordinator.

• Directly supervise the Payroll Coordinator, including performance management, coaching, and development.
• Review and approve timesheet management work completed by the Payroll Coordinator prior to payroll processing.
• Serve as the escalation point for timekeeping exceptions the Payroll Coordinator cannot resolve.
• Set priorities and workload for the Payroll Coordinator during payroll close and peak periods.

• Review and process federal and state tax withholding approvals and setups.
• Review timesheet data compiled by the Payroll Coordinator and resolve escalated exceptions prior to processing.
• Administer extra pay features, back pay calculations, and non-discretionary pay calculations.
• Reference offer letters, job changes, and pay increases for payroll system accuracy.
• Notify and train new supervisors on timesheet approval processes.
• Process child support orders, medical support orders, garnishments, and wage levies, including related calculations.
• Calculate and apply employer contributions for missed retirement contributions.

• Take finalized timesheet data from the Payroll Coordinator through bi-weekly payroll preparation.
• Complete payroll preparation, batch uploads, and manual entries.
• Run payroll reports and close/finalize each payroll cycle.
• Process off-cycle bonus payrolls (e.g., annual bonus and group bonus payrolls).

• Process HSA contributions following payroll finalization.
• Prepare payroll and payroll accrual journal entries.
• Support month-end bank reconciliation of payroll transactions and related journal entries.
• Report headcount movement for investor and management reporting.

• Process adjustments and corrections to the final payroll of the year.
• Coordinate W-2 processing and W-2C corrections with the payroll/HRIS vendor.

• Pull YTD payroll registers and calculate 401(k) true-up.
• Support the annual 401(k) benefit audit, including Form 5500 preparation with outside auditors.
• Review earning code, deduction code, and tax code setup; deactivate codes no longer needed.
• Support open enrollment by verifying dependents on medical support orders carry over correctly.
• Pull ad hoc reports and support IRS audits, including government mandated audits.

• Prepare recurring headcount, gainshare, SG&A allocation, and census reports.
• Pull and file quarterly Form 941s.
• Fulfill ad hoc reporting requests from Finance and HR stakeholders, including headcount, insurance, workers' compensation, payroll taxes by EIN/state, R&D audit support, bonus payroll registers, budgeting data, bank audits, and…