Sales Executive Assistant

Position Summary

The Sales Executive Assistant provides high-level administrative and operational support in a fast-paced, dynamic environment. This role partners closely with the Chief Revenue Officer (CRO) and Sales leadership, serving as a trusted liaison across the Sales organization and broader HBS team. This individual exercises sound judgment, communicates effectively, and manages multiple priorities with a high level of organization and attention to detail.

This individual operates with a high degree of independence, handles sensitive and confidential information with discretion, and thrives under pressure while supporting a wide range of executive-level activities.

• Serve as a strategic partner to the CRO and Sales leadership, exercising independent judgment to manage competing demands, anticipate needs, and support effective decision‑making.
• Manage a highly dynamic executive calendar, including prioritization, strategic scheduling, and conflict resolution; act as a gatekeeper for the CRO's time by evaluating requests and aligning meetings with business priorities.
• Coordinate internal and external meetings, including recurring leadership cadences, cross‑functional initiatives, and sales forums; ensure alignment, preparation, and follow‑through.
• Plan and execute key sales meetings and communications, including monthly calls, agendas, content development, and post‑meeting distribution.
• Coordinate complex domestic travel arrangements (flights, hotels, ground transportation) and align logistics across designated team members to ensure seamless execution.
• Oversee expense management for the CRO, including submission, review, and approval of expenses in a timely manner.
• Lead end‑to‑end event planning for executive and sales‑level events (e.g., Quarterly Business Reviews, Sales Kick Offs), including logistics, vendor coordination, catering, communications, and materials.
• Support executive communications and presence, including managing professional social media activity in partnership with Marketing.
• Perform a wide range of administrative and operational tasks, including invoice processing, vacation approvals, performance review coordination, and executive meeting logistics.
• Serve as a back‑up for other administrative functions.

• Accountability: willingness to accept responsibility.
• Adaptability: ability to fit into a changing working environment.
• Business Acumen: understanding and discriminating between various business‑related topics and issues.
• Communication: exceptional written, oral, interpersonal, and presentation skills.
• Detail Oriented: meticulous attention to all aspects of a situation or task.
• Decision Making: ability to select an effective course of action while controlling resources and expenditures.
• Innovative: willingness to try different solutions and encourage new ideas.
• Organized: structured and methodical working skills.
• Relationship Building: ability to establish and maintain a good rapport and cooperative relationship with customers and co‑workers.
• Reliability: dependable and trustworthy.
• Self‑Motivated: ability to reach a goal or perform a task with little supervision or direction.
• Working Under Pressure: ability to maintain composure when exposed to stress.

• 6+ years of administrative experience, including at least 3+ years supporting Executive Leadership.

• Experience supporting Executive leadership in a Sales or Technology Industry.

• Bachelor's Degree or equivalent years of experience.
• Strong judgment in determining when to act autonomously vs. when to escalate, with a bias toward ownership and solutioning.
• Exceptional organization, prioritization, and time‑management skills, with the capacity to manage multiple high‑priority requests simultaneously.
• Computer
  
  Skills:
  
  high proficiency in Microsoft Office Suite, specifically Outlook, Word, Excel & Power Point.

Equal Opportunity Employer Including Disabled and Veterans