Attendance Clerk

Job Description

Reports to: Campus Principal

Wage/Hour Status: Nonexempt

Pay Grade: 02

Minimum Hourly Rate: $16.60

Minimum Annual Salary: $26,294

Duty Days: 198 days per year

Primary

Purpose:

Maintains accurate attendance records for the campus; under direct supervision, perform data entry, including attendance, Public Education Information Management System (PEIMS) data, and grades.

Education and Certification:

• High school diploma or equivalent

Experience:

• Two (2) years of clerical and data entry experience

Special Knowledge and

Skills:

• Bilingual preferred
• Proficient keyboarding, file maintenance and 10-key stills
• Ability to meet established deadlines and multi-task in a fast-paced environment
• Ability to exercise good judgment in handling confidential information
• Proficiency with MS Office and Google Workspace
• Excellent organizational, communication (written and verbal) and interpersonal skills

Citizenship, residency or work visa required.

Records and Reports:

• Collects and enters attendance and PEIMS data into established database and verifies accuracy according to established procedures.
• Develops and maintains working relationships with all ten campuses registrars, attendance, and career counseling staff.
• Prepares and prints reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.
• Maintains physical and computerized records, including student files, attendance documentation, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
• Maintains student records, attendance and grades for Out of District students and sends information to corresponding schools.
• Processes OOD new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Calls parents to verify student absences as needed.
• Assists parents, students, and faculty with questions regarding student attendance.
• Reports all attendance problems to designated campuses attendance, counselor, and administration.
• Maintains records and coordinates services for free/reduced breakfast and lunch students that stay on campus all day.
• Assists campus administration with the preparation of reports and student data information.
• Answers incoming calls to campus, forwards to appropriate staff, answers questions, and redirects calls to appropriate people.
• Points of contact for all emergency related issues on campus.
• Provides direct care utilizing school health protocols and care plans established by the off-campus school nurse (RN).
• Assists in campus office as needed.

• Follows district safety protocols and emergency procedures.
• Participates in professional development, department meetings, and special events as assigned.
• Performs other duties as assigned.

Tools and Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; may require occasional district-wide and statewide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.