Secretary to Assistant Principal

Job Description

Reports to: Campus Principal

Wage/Hour Status: Nonexempt

Compensation Plan: Clerical/Paraprofessional

Pay Grade: 04

Minimum Hourly Rate: $18.70

Duty Days: 202

Primary

Purpose:

Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.

• Education/Certification: High school diploma or GED
• Special Knowledge/
  
  Skills:
  
  Proficient word processing and file maintenance skills; effective organizational, communication, and interpersonal skills; ability to use personal computer and software to develop spreadsheets, databases, and do word processing; bilingual preferred.
• Experience: One to three years secretarial experience, preferably in public education environment.

• Records, Reports, and Correspondence: prepare written correspondence, forms, schedules, or reports using personal computer; prepare instructional materials, meeting agendas and other campus communication as requested, using personal computer; maintain assistant principal(s) calendar of events.
• Reception and Phones: schedule meetings and appointments and maintain calendar for assistant principal(s); assist students, teachers, and parents as needed; receive incoming calls, take reliable messages, and route to appropriate staff.
• Files: maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication; update handbooks, policy manuals, and other documents as assigned.
• Accounting and Inventory: receive, store, and issue supplies and equipment; maintain inventory of fixed assets, equipment, and supplies.
• Other: sort, distribute, or deliver mail and other documents; maintain confidentiality; other duties as assigned.

Monitor the work of campus secretaries and clerical aides.

Personal computer, printer, copier, fax machine, and calculator.

Mental Demands: Ability to communicate effectively (verbal and written); interprets policy, procedures and data; coordinates district functions; maintains emotional control under stress.

Physical Demands/Environmental Factors: Frequent district-wide and occasional statewide travel; occasional prolonged and irregular hours. Frequent standing, stooping, bending, kneeling, pushing and pulling. Occasional lifting up to 50 pounds. Prolonged use of computer and repetitive hand motions.

Position Type: Full-Time