Project Accounting Analyst

Project Accounting Analyst

As a Project Accounting Analyst, you'll be supporting accurate, timely billing and strong collaboration relationships while partnering closely with Project Managers (PMs) to ensure operational and financial alignment. The ideal candidate will have a strong understanding of billing processes, excellent communication skills, and the ability to thrive in a fast-paced environment. As a key member of the Finance Center of Excellence, this role will be responsible for a full range of activities.

The annual salary range for this role is between $55K to $65K, commensurate with experience, skills, and geographic location (Little Rock, Arkansas).

To thrive in this role, you'll be comfortable taking ownership of the following responsibilities:

• Invoice Processing:
  Prepare and issue accurate, timely invoices based on project data, purchase orders, contracts, and service agreements, in alignment with company policies and customer requirements.
• Partner with PMs:
  Collaborate regularly with Project Managers to ensure billable work is captured accurately, WIP is maintained at appropriate levels, and billing milestones are met.
• Data Entry & Validation:
  Accurately input and verify billing data in the ERP/accounting system, including quantities, pricing, tax codes, and customer details.
• Discrepancy Resolution:
  Identify and investigate discrepancies between billing inputs and contract terms; coordinate with internal teams (PMs, Contracts, Finance) to resolve billing issues promptly.
• Ad Hoc Entries & Reconciliations:
  Prepare and post ad hoc journal entries, billing adjustments, and reconciliations to ensure accurate project and customer account balances.
• Customer Support:
  Respond professionally to internal stakeholders or customer inquiries related to invoices, providing clear, timely information to resolve questions and support strong client relationships.
• Accounts Receivable
  
  Collaboration:
  
  Monitor aging reports, follow up on outstanding balances, and partner with the AR team to support prompt collections and issue resolution.
• Reporting & Analysis:
  Generate and distribute regular and ad-hoc reports on invoicing activity, project billing status, and outstanding balances.

To succeed in this role, individuals must be able to effectively perform each essential duty and responsibility. The qualifications outlined below represent the knowledge, skills, and abilities required for successful performance.

These requirements reflect the knowledge, skills and abilities that help you do your best work here.

• Bachelor's degree in accounting, finance, business administration
• 1 – 3 years of experience in project-based billing, preferably in consulting, engineering, or environmental services
• Knowledge of standard accounting concepts, practices and procedures, and be able to apply these on a daily basis to ensure accurate and detailed reports for assigned responsibilities.
• Strong working knowledge of ERP systems (e.g., Workday, Oracle, SAP) with a strong desire to learn the ins and outs of Workday and a willingness to explore its functionalities
• Proficient in Microsoft Office Suite, particularly Excel
• High attention to detail and a commitment to accuracy
• Analytical mindset with strong problem-solving abilities and attention to detail
• Proven ability to communicate effectively across departments and with external clients
• Ability to prioritize and manage multiple tasks in a deadline-driven environment

The physical and environmental requirements below reflect what's typically needed to perform the essential functions of this role safely and effectively. We may provide reasonable accommodations for qualified individuals with disabilities, consistent with applicable law, to support performance of the essential functions.

• Sitting, standing, and walking
• Infrequently lifting to 25 pounds
• Infrequent overhead lifting to 10 pounds
• Bending, climbing and stooping
• Long hours involving overtime and weekends (infrequently)
• Keyboarding/typing
• Ability to read effectively from a computer screen and/or a paper copy
• Ability to handle a large volume of work and perform multiple tasks in a fast-paced environment