Accounts Payable Specialist

Description

An Accounts Payable Clerk is responsible for supporting the accounting department by processing invoices, verifying financial data, maintaining accurate vendor records, and ensuring timely payment of company obligations. This role plays an important part in helping the organization manage cash flow, maintain strong vendor relationships, and uphold accurate financial records.

The Accounts Payable Clerk reviews invoices for accuracy and proper approval, matches invoices to purchase orders and receipts, enters payment data into the accounting system, and assists with check runs or electronic payments. This position may also reconcile vendor statements, research discrepancies, respond to vendor inquiries, and help with month-end closing activities.

Successful Accounts Payable Clerks are highly organized, detail-oriented, and able to manage deadlines in a fast-paced environment. They should also have strong communication skills, sound problem-solving abilities, and proficiency with accounting software and spreadsheet tools. Based on general knowledge.

Key Responsibilities

+ Process a high volume of vendor invoices accurately and in a timely manner.

+ Review invoices, purchase orders, and supporting documentation for completeness and approval.

+ Match invoices to purchase orders and receiving records.

+ Code invoices to the appropriate general ledger accounts.

+ Prepare and process weekly check runs, ACH payments, or wire transfers.

+ Reconcile vendor statements and resolve billing discrepancies.

+ Maintain accurate vendor files and payment records.

+ Respond to vendor and internal department inquiries regarding payment status.

+ Assist with month-end closing, accruals, and account reconciliations.

+ Help ensure compliance with company policies and internal accounting controls.

+ Support audits by providing accounts payable documentation as needed.

+ Track outstanding invoices and help avoid duplicate or late payments.

Requirements

Requirements

+ High school diploma or equivalent required; associate's degree in accounting, finance, or business preferred.

+ 2+ years of accounts payable, accounting support, or bookkeeping experience preferred.

+ Basic understanding of accounts payable processes and general accounting principles.

+

Experience with invoice processing, three-way matching, and vendor reconciliations.

+ Proficiency in Microsoft Excel and accounting software.

+ Strong data entry skills with a high level of accuracy and attention to detail.

+ Ability to prioritize workload and meet deadlines.

+ Strong written and verbal communication skills.

+ Problem-solving skills and the ability to research discrepancies independently.

+ Ability to maintain confidentiality and handle sensitive financial information.

+

Experience with ERP systems such as SAP, Oracle Net Suite, Microsoft D365, Quick Books, or Workday may be preferred. (Source: Q1  Demand for Skilled )

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