Records Clerk

Overview

Records Clerk (Administrative)

Department:
Circuit County Clerk
Position Control Number:
FLSA Status:
Non-Exempt; position is eligible for overtime
Safety Sensitive Designation:
This position is not designated as safety-sensitive.
Random Drug/Alcohol Test:
No
Opening Date:
February 11, 2026
Closing Date:
February 15, 2026 at 11:59 PM

This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts managements right to assign or reassign job-related responsibilities and tasks to this job at any time.

Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA).

Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.

An Equal Opportunity Employer

Responsible for providing assistance to the public with court case files, marriage and medical licenses, DBA Certificates, Ministers Certificates, Beer and Liquor Licenses, and Going Out of Business applications; including updates, change, filing, etc.

• Issues marriage licenses, minister credentials, and various other documents; maintains and retrieves records as requested.
• Receives requests for files for court dockets; checks files in and out through computer software; delivers files as needed.
• Researches case records to conduct background checks or obtain case documents as requested by FBI, prosecuting attorney offices, Arkansas Department of Correction, and other government agencies; provides copies when requested.
• Assists and gives instruction to the public on navigating the Circuit County Clerks website, Context System, microfiche, microfilm, copier, and organization of files in order to search court records.
• Answers telephones and assists the public with general information; forwards calls to appropriate staff members when necessary.
• Pulls files for the public; make copies of the file documents as requested.
• Calculates and collects monies owed for copies made and receipts to customers as needed.
• Generates and sends reports and notices to the local newspaper daily regarding the previous days filed and granted divorces, marriage licenses, DBA certificates, and other cases as needed in Pulaski County.
• Prints cards for the new case files to be placed on the outside of the case jacket and on the docket sheets.
• Receives petitions to seal and processes orders to seal; transmits orders to seal to the Arkansas State Police, ACIC, District Courts, and other law enforcement agencies.
• Maintains records within storage facility including case files, deeds, mortgages, and court dockets ensuring records are efficiently stored and easily accessible.
• Retrieves and delivers documents and files from storage facility upon request of other departments, attorneys, abstract companies, or the general public.
• Fields questions and requests via telephone, email, and fax regarding files located in the storage facility from other departments, abstract companies, etc.
• Makes address and name changes to DBA certificates and beer and liquor licenses.
• Files and scans County Court documents related to matters such as Annexations, Special Improvement Districts, Road Closings, Road Dedications, Right-of-Ways, Vacating roads, Condemnation of roads, Creating and Establishing Private or Public Roads, Reduction and Returning property to acreage, Public Facilities Board, and County Court Cases involving the Marriage Licenses Division of the Circuit County Clerk's Office.
• Schedules and publishes notices of County Court hearings.
• Files and scans various county records…