Executive Assistant II

Executive Assistant

The Executive Assistant will provide administrative and office support for the UAMS Division of Research and Innovation. The role will maintain calendars, schedule appointments, arrange travel, and coordinate meetings and event planning for both the Associate Vice Chancellor for Research and the Assistant Vice Chancellor for Research Compliance, reporting jointly to both. The Executive Assistant will provide general office management functions for the division.

This is inclusive of ordering supplies, requesting services, completing requisitions, renewing memberships and assisting with travel arrangements. This role will have a dotted-line reporting to the Division Chief of Staff for financial planning related tasks. The Executive Assistant must have strong communication skills, be able to strategically manage time, are organized and be able to anticipate division needs. They must also have strong interpersonal skills and work diplomatically with others.

• Bachelor's Degree PLUS three (3) years of administrative or related experience OR High School Diploma/GED Plus seven (7) years of administrative or related experience, preferably at the executive level.
• Experience in healthcare administration, business administration or related field.
• Working knowledge of Microsoft Office to include Word, Outlook, Excel, Adobe and PowerPoint.
• Experience in Workday.

40%- Maintains calendars, schedules appointments, coordinates meetings and special events, and coordinates travel arrangements for the Associate Vice Chancellor for Research and the Assistant Vice Chancellor for Research Compliance.

40%-Performs general office management functions, including ordering supplies, requesting services, completing requisitions, renewing memberships and assisting with travel arrangements for staff housed within the Division of Research and Innovation.

10%-Monitors financial records and general expenditures, works with Divisional Chief of Staff and financial analyst to determine budgets in accordance with division spending.

10%- Performs other duties as assigned

commensurate with education and experience

List of three Professional References (name, email, business title), Resume

Recruitment Contact Information:

Please contact ask recruitment for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Criminal Background Check, Financial Credit Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Talking

Standing

Walking

Yes