Secretary - Student Services (6964

Secretary
- Student Services (6964)
Little Rock School District STUDENT SERVICES
- Little Rock, Arkansas Open in Google Maps

This job is also posted in Arkansas Jobs In Ed , and Little Rock School District

Starting Date: Immediately

LITTLE ROCK SCHOOL DISTRICT

Student Services Secretary

JOB GOAL:

The Student Services Secretary provides comprehensive administrative and secretarial support to the Student Services department, serving as a welcoming ambassador and primary information resource for parents, families, and district patrons. The Student Services Secretary is responsible for managing school choice applications, supporting registration and enrollment processes, coordinating departmental communications, and providing clerical and administrative support as needed to advance the goals of the Student Services department across the Little Rock School District.

TERMS OF EMPLOYMENT:

Twelve (12) Month (240 days) contract, Salary Schedule Code 804 – Range plus benefits package.

NOTE:

Precise placement within the salary range will be determined based upon experience.
FLSA:
Non-Exempt.

QUALIFICATIONS:

• At least 60 college hours required; bachelor's degree from a college or university preferred.
• Minimum of three (3) to five (5) years' experience in public or private sector in secretarial or office management areas.
• Demonstrated competency in standard office administration programs such as Microsoft Word, Excel, PowerPoint, Outlook, and Access, as well as other microcomputer applications and standard office equipment.
• Demonstrates positive customer relations and evidence of strong skills in meeting and dealing with the public in a manner that will promote a positive image of the Little Rock School District.
• Ability to answer the telephone and greet visitors with maturity and confidence.
• Strong interpersonal, organizational, oral, and written communication skills.
• Ability to support communications and social media efforts as needed.
• Bilingual preferred.

S such alternatives and additions to the above qualifications may be deemed appropriate by the Superintendent. Such alternatives to the above qualifications as the Board may require.

ESSENTIAL DUTIES & RESPONSIBILITIES:

The following statements of duties and responsibilities are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of all personnel within this position.

Office Administration & Executive Support

• Serves as principal assistant to the department coordinator or director, preparing correspondence, screening telephone calls, maintaining calendars, scheduling meetings, and making travel arrangements; maintains correspondence filing system.
• Serves as the principal point of contact with the Human Resources Department in coordinating personnel actions for assigned staff, both permanent and temporary; maintains departmental personnel files for all assigned employees.
• Prepares requisitions and purchase orders for the Student Services department and oversees departmental budget tracking.
• Enters, monitors, and audits payroll for the Student Services department.
• Oversees general office administration, including appointments, correspondence routing, and distribution of administrative matters.
• Prepares original correspondence and distributes to employees as delegated by the coordinator or director.
• Utilizes Microsoft Office applications to create, complete, and support the preparation of departmental documents and reports.
• Maintains administrative and departmental files as required.

Receptionist & Communications

• Serves as receptionist and goodwill ambassador for the Student Services office and the Little Rock School District, welcoming all visitors and callers with professionalism and warmth.
• Operates a multi-line telephone switchboard to relay incoming, outgoing, and interoffice calls; refers callers and visitors to the appropriate office or staff member for assistance.
• Open, sorts, and distributes all departmental mail; maintains organized records of incoming and outgoing correspondence.
• Maintains and updates LRSD Student Services social media accounts and webpage content; adds or creates pages for upcoming information and events as needed.
• Coordinates annual departmental events such as College Night, Career Day, Counselor Week, and other student services activities.
• Assists with special events such as receptions, meetings, and other departmental functions as needed.
• Maintains professional appearance and a welcoming office environment.

School Choice Application Processing

• Receives, reviews, and logs school choice applications submitted by parents and families in accordance with district timelines and procedures.
• Maintains accurate and up-to-date records of school choice application status,…