Administrative Coordinator - Periop Care Services

Professional Staff - Fiscal Affairs

The Administrative Coordinator reports to the Perioperative Care Services Director of Facilities and Operations. Administrative Coordinators (AC) will adhere to all UAMS policies, procedures, and employee expectations as outlined by Human Resources, including but not limited to the performance of the defined job description, professional code of conduct, and attendance requirements. ACs provide critical support for Perioperative Services, including but not limited to clinical operations, personnel management, data management, human resources processes, regulatory compliance, employee engagement, and quality.

Minimum Qualifications:

• Bachelor's Degree PLUS two (2) years of experience in general administrative office support
• Associate's Degree PLUS four (4) years of experience in general administrative office support
• High School Diploma/GED PLUS six (6) years of experience in general administrative office support.

Special knowledge, abilities and skills:

• Proficient in Microsoft Office applications:
  Word, Excel, Access, PowerPoint, Outlook
• Excellent organizational and interpersonal skills with the ability to delegate and follow up
• Strong problem-solving skills
• Ability to work independently and interdependently
• Excellent verbal and written communication skills
• Ability to work under deadline pressure
• Ability to work in a diverse environment with people from various cultures, backgrounds, socioeconomic status, etc.
• Maintain confidentiality requirements and laws

Responsibilities:

• Performs administrative duties, including processing purchase requisitions and travel, managing calendars and schedules, coordinating meetings, answering the telephone, and maintaining files and documents
• Collaborates with Human Resources to post positions, assist with employee evaluation paperwork and scheduling, and ensure compliance with annual requirements
• Assists in the procurement of supplies by obtaining quotes, placing orders, tracking supplies, and troubleshooting back orders
• Coordinates staffing schedules, maintains employee records, and serves as payroll timekeeper
• Prepares a variety of documents, correspondence, materials, and presentations
• Performs other duties as assigned

Salary Information: commensurate with education and experience

Required Documents to Apply:
List of three Professional References (name, email, business title), Resume

Optional Documents:
Proof of Veteran Status

Recruitment Contact Information:
Please contact ask recruitment for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Annual TB Screening, Criminal Background Check, Substance Abuse Testing

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Kneeling, Lifting, Manipulate items with fingers, including keyboarding

Pulling, Pushing, Reaching

Crouching, Stooping

Yes