Billing​/Administrative Coordinator

Construction Permit, Billing & Administrative Coordinator

We are seeking a detail-oriented and organized Permit, Billing, and Administrative Coordinator for a reputable company in the Little Rock area. This position is responsible for managing permitting processes, coordinating billing activities, and performing a wide range of administrative duties to ensure projects run efficiently and in compliance with local regulations.

• Prepare, submit, and track permit applications with city, county, and state agencies
• Maintain up-to-date knowledge of local building codes, zoning laws, and permit requirements
• Coordinate with project managers, contractors, and inspectors to ensure timely approvals
• Monitor permit statuses and proactively follow up to avoid project delays
• Maintain organized records of permits, inspections, and approvals

• Prepare and process project invoices, progress billings, and change orders
• Track job costs, purchase orders, and subcontractor invoices
• Assist with accounts payable and receivable related to construction projects
• Reconcile billing discrepancies and communicate with clients and vendors as needed
• Support project managers with budget tracking and reporting

• Provide general administrative support to project managers and leadership team
• Maintain project files, contracts, and documentation in an organized system
• Schedule inspections, meetings, and project-related appointments
• Handle correspondence with clients, subcontractors, and vendors
• Assist with preparing reports, proposals, and project documentation

• 2+ years of experience in construction administration, permitting, or billing
• Familiarity with construction processes, terminology, and documentation
• Strong understanding of permit submittal procedures and compliance requirements
• Experience with billing systems, accounting software, or job costing tools
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Excellent organizational, multitasking, and communication skills
• Ability to work independently and manage multiple projects simultaneously

• Experience with construction management software (e.g., Procore, Buildertrend, Sage)
• Knowledge of lien waivers, contracts, and project accounting
• Prior experience working with municipalities or regulatory agencies

• Office-based with occasional interaction with job sites and field staff
• Fast-paced environment requiring attention to detail and accuracy

• Competitive salary based on experience
• Health, dental, and vision insurance
• Paid time off and holidays
• Opportunities for growth within the company