Executive Assistant

• Provide senior-level administrative support to the Chair of Emergency Medicine, Department Administrator, faculty, and resident physicians

• Manage calendars, meetings, travel arrangements, correspondence, and departmental activities

• Coordinate communications with faculty, staff, and other campus departments

• Prepare presentations, reports, correspondence, meeting materials, and minutes

• Maintain departmental spreadsheets, databases, files, and records

• Process and reconcile travel expenses and the department’s BTA card account

• Procure supplies and services and process purchase requisitions in Workday

• Identify appropriate cost centers for departmental expenses

• Serve as departmental timekeeper and assist with screening applicant resumes

• Track faculty and resident expenditures from designated fund accounts

• Manage general office operations

• Protect sensitive and confidential information

• Perform other duties as assigned

• Bachelor's degree in business administration, finance, or related field plus two (2) years of administrative support experience, OR high school diploma/GED plus six (6) years of administrative support experience
• Proficiency in Microsoft Office, Word, Excel, and Power Point
• Preferred: organizational software skills including Box, Adobe Suite, Red Cap database development and management, Workday, professional-caliber social media communications, and Share Point
• Proof of legal authority to work in the United States on the first day of employment
• Successful completion of pre-employment criminal background check and substance abuse testing

Demonstrates expertise in providing senior-level administrative support, managing calendars, and coordinating communications within a medical department. Proficient in Microsoft Office and organizational software, ensuring efficient office operations and handling sensitive information.

• Administrative Support Experience
• Calendar Management
• Microsoft Office Proficiency
• Workday Proficiency
• Organizational Software Skills

• Administrative Support
• Calendar Management
• Travel Arrangements
• Expense Reconciliation
• Database Management
• Report Preparation
• Meeting Coordination
• Timekeeping
• Procurement
• Record Maintenance

• Communication
• Organizational Skills
• Confidentiality
• Attention to Detail
• Interpersonal Skills

• Bachelor's Degree
• High School Diploma/GED

• Emergency Medicine
• Department Administration
• Faculty Coordination
• Confidential Information Protection
• Applicant Screening

• Microsoft Word
• Microsoft Excel
• Microsoft Power Point
• Workday
• Box
• Adobe Suite
• Red Cap
• Share Point