Administrative Assistant

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Company: Entergy

PS

Job Title:

Administrative Assistant

Work Place Flexibility: Onsite

Legal Entity: Entergy Arkansas, LLC

* This position may be filled as a Administrative Assistant, Administrative Assistant I, II, III or IV based on the experience and qualifications of the selected candidate. *

Responsible for daily operations in managing the accounts payable and contract compliance processes for new and existing contractors and vendors and supporting the various system policy process requirements to support AR Transmission Line Group.

• Assist internal and external customers with courteous professionalism, maintain records as required per the records retention procedure, and participate in special internal and external projects as requested
• Identify and track employee-training needs identified through Quality Assurance or Employee Skill Matrix, support work group for People Soft time and labor administration, facilitate new hire and refresher training, and coordinate and participate in cross-functional training when process issues are identified
• Process vendor payments for One Card related purchases including reconciling the One Card purchases per the system policy requirements
• Provide daily guidance, contracts analysis and assistance on resolving technical or difficult issues related to accounts payable processing
• Perform various tasks such as claims management processing and providing administrative support for various system policies related to operations support
• Perform contract management activities per established system policies and procedures related to setting up new contracts in Asset Suite/INDUS/Passport, maintain existing contracts including contract ceiling management, review and processing of contractor/vendor invoices for accounts payable requirements, and administering contract releases as requested by management for approval of work
• During major storm events, support the AR Transmission Line group as needed, as well as providing support for other storm related logistical requirements

• 0 - 6 years customer service experience
• Preferred
  :
  Some college or at least 1 year of customer service experience

• Must be dependable, self-motivated, goal oriented, organized, and able to manage multiple tasks with little or no supervision
• Strong computer skills required, including Microsoft applications (Outlook, Word, Excel, PowerPoint) and Entergy system applications
• Must possess strong written and oral communication skills
• Must maintain confidentiality at all times
• Thorough knowledge and demonstrated understanding and appreciation of Entergy's safe work practices
• Demonstrated maturity in decision making and respect of peers
• Good analytical and organizational skills
• Working knowledge of Entergy's CCS software.
• Working knowledge of expense and travel systems such as Concur and Time and Labor software systems.
• Preferred
  :
  Familiarity with People Soft Financial program and software such as Maximo.
• EEI SASS test required
• Candidates selected to take the EEI SASS test will be invited via e-mail
  * MONITOR YOUR SPAM/JUNK EMAIL FOLDER

Primary

Location:

Arkansas-Little Rock Arkansas :
Little Rock
Job Function
:
Field & Skilled Trade
FLSA Status
:
Nonexempt
Relocation Option: No Relocation Offered
Union description/code
: ARKANSAS BARG.

-- NON-NUCLEAR-A01
Number of Openings
: 1
Req : 124500
PS Job Title
:
Administrative Assistant
Travel Percentage
:

Up to 25%

An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please  to view the EEO page, or see statements below.

EEO Statement:The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
The…