Fiscal Support Specialist
Listed on 2026-09-16
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Finance & Banking
Office Administrator/ Coordinator, Accounting & Finance, Bookkeeper/ Accounting Clerk -
Accounting
Office Administrator/ Coordinator, Accounting & Finance, Accounting Assistant, Bookkeeper/ Accounting Clerk
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Closing Date:
Type of Position:Accounting, Finance, Business
Workstudy Position:No
Job Type:Regular
Work Shift:Sponsorship Available:
No
Institution Name:Division of Agriculture of the University of Arkansas
The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture.
The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance.
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.
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Department:PLPA | Accounting Office Support
Department's Website:Summary of
Job Duties:
The Fiscal Support Specialist is responsible for performing a variety of fiscal, accounting, purchasing, travel, and grant-related support functions for the department. The successful incumbent will perform purchasing, accounts payable, travel, and grant administration functions for the department. Responsibilities include processing receiving entries, reviewing and allocating P-Card and T-Card transactions, reconciling receipts, coordinating vendor payments, processing Foundation payments, and maintaining procurement and financial records.
The position processes requisitions and procurement authorizations in accordance with university and state guidelines, reconciles cost centers, prepares financial reports, assists with budget preparation, and supports faculty with financial management. Additional duties include processing travel requests and reimbursements, monitoring grant accounts for compliance and available funding, maintaining fiscal records, archiving annual financial documents, processing MV-5 reports, and performing other duties as assigned.
The position requires strong organizational, analytical, and customer service skills, with the ability to manage multiple deadlines, maintain accurate financial records, and effectively communicate with faculty, staff, vendors, and university stakeholders. Other duties may be assigned as needed.
In addition to core fiscal support duties, provide direct assistance to the Departmental Fiscal Manager by completing a variety of financial, budgetary, and administrative projects. Prepare reports for grants approaching expiration (within 60 days) and communicate remaining balances to faculty. Run and monitor reports for pending financial transactions, following up with faculty and staff to ensure timely approvals. Generate budget reports for the Fiscal Manager, assist with monthly account reconciliations and balance reporting for faculty and departmental accounts, track expenses, reimbursements, and requisitions.
Support month-end financial processes by running reports for open purchase orders, coordinating with the appropriate departments or vendors to resolve outstanding items, and closing purchase orders as needed. Coordinate laboratory equipment repairs by submitting work orders, monitoring progress, and managing the process…
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