Shipping & Receiving Clerk

Description

The Shipping & Receiving Clerk is responsible for receiving incoming materials, preparing outgoing shipments, maintaining accurate inventory records, and ensuring all products are handled safely and efficiently. This role plays a critical part in keeping production and customer deliveries on schedule.

• Receive, inspect, and verify incoming shipments against purchase orders, packing slips, and delivery documentation
• Reconcile packing lists to purchase orders and identify discrepancies in quantity or part numbers
• Verify and reconcile any discrepancies found by accounting in quantity, pricing, or part numbers
• Enter accurate receipt transactions into ERP system and ensure materials are properly received for accounting and inventory purposes
• Submit completed and verified receiving documentation to Accounting to support timely vendor invoice processing and payment
• Communicate and receive discrepancies with Purchasing and Accounting, including shortages, damages, incorrect items, or missing documentation
• Track and follow up on open receiving issues until fully resolved and closed
• Unload trucks using forklift or pallet jack (as required)
• Label, tag, and store materials in proper warehouse locations following company procedures
• Document and report damaged, non-conforming, or suspect materials and assist with corrective action as needed

• Pick, pack, and prepare customer orders accurately
• Verify product counts and ensure correct items are shipped
• Generate shipping labels and required documentation
• Coordinate with carriers (UPS, Fed Ex, LTL, etc.)
• Ensure shipments meet company quality and packaging standards

• Assist with cycle counts and physical inventory
• Maintain organized warehouse layout
• Monitor inventory levels and report discrepancies
• Follow FIFO procedures where applicable

• Follow all warehouse safety procedures
• Maintain a clean and organized work environment
• Use required PPE
• Comply with company policies and OSHA standards

• High school diploma or equivalent
• 1–2 years of shipping/receiving or warehouse experience preferred
• Basic computer skills (ERP or shipping software experience a plus)
• Forklift certification (or ability to obtain)
• Strong attention to detail
• Ability to work independently and as part of a team
• Basic understanding of warehouse safety standards and OSHA compliance
• Experience meeting daily shipping deadlines and productivity goals

• 2+ years of experience in a manufacturing or warehouse environment
• Experience using ERP systems (e.g., SAP, Net Suite, Epicor, etc.)
• Experience with UPS, Fed Ex, and LTL freight shipping processes
• Forklift certification and recent operating experience
• Familiarity with inventory cycle counting and physical inventory processes
• Experience working with Bills of Lading and export documentation
• Strong math skills and ability to verify counts accurately
• Lean, 5S, or continuous improvement experience

• The work performed is conducted in a climate-controlled facility.
• Must be able to lift up to 50 lbs. at a time.
• Prolonged periods sitting or standing at a desk and working on a computer.
• Manufacturing / warehouse setting
• Exposure to varying temperatures depending on season
• Noise levels consistent with warehouse operations

The above statements are intended to describe the general nature and primary responsibilities of the position. They are not intended to be a comprehensive list of all duties, responsibilities, or qualifications associated with the role.

This job description does not constitute a contract of employment. Duties and responsibilities may change at any time based on business needs, and employees may be required to perform additional tasks as assigned by management.