Accounting Specialist​/Office Manager

Job Title:

Accounting Specialist / Office Manager

Job Description

This role combines office administration, front desk reception, and accounting support within a well-established, employee-owned construction organization. You will serve as the central point of contact in a close-knit Colorado office while supporting a national accounting team. This position is ideal for someone who enjoys variety, wants to be the go-to person in the office, and has a solid foundation in accounting.

You will gain exposure to business operations, project accounting, and AP/AR while helping shape a newly created role with room for growth and professional development.

Responsibilities

+ Serve as the primary point of contact at the front reception desk, greeting visitors and directing inquiries professionally.

+ Order and maintain office supplies to ensure the office remains fully stocked and organized.

+ Keep common areas and break rooms clean, organized, and well stocked for employees.

+ Assist with employee onboarding, including workstation setup and coordination of necessary resources.

+ Support employees with day-to-day office needs and act as a general resource for internal teams.

+ Coordinate miscellaneous administrative tasks and special projects as assigned by leadership or the accounting team.

+ Maintain printers and office equipment, including basic troubleshooting and coordination of service when needed.

+ Assist Project Accountants and the broader accounting team with daily accounting activities.

+ Process check runs and support payment distributions in a timely and accurate manner.

+ Communicate with subcontractors regarding payment status and respond to inquiries professionally.

+ Assist with Accounts Payable invoice processing, ensuring accuracy and proper documentation.

+ Support Accounts Receivable activities, including collections efforts and payment posting.

+ Generate reports and provide administrative support to the accounting team, including data entry and document preparation.

+ Maintain fleet vehicle records, including registrations and license plate documentation, and keep related files up to date.

+ Provide support during month-end activities as needed, assisting with reconciliations, reporting, and documentation.

+ Collaborate with operations and field teams to support project accounting and general business operations.

+ Build strong working relationships with office and field employees, contributing to a positive, team-first culture.

+ Proactively identify opportunities to improve processes, support multiple departments, and step in wherever needed.

Essential Skills

+ Prior accounting experience or exposure to accounting functions such as Accounts Payable, Accounts Receivable, invoicing, and project accounting support.

+ Proficiency in Microsoft Excel, including familiarity with functions such as pivot tables and VLOOKUPs.

+ Strong organizational skills with the ability to manage multiple tasks and priorities in a fast-paced office environment.

+ High level of accuracy and attention to detail in data entry, documentation, and financial processes.

+ Strong communication skills, both verbal and written, with a customer service mindset when interacting with employees, subcontractors, and visitors.

+ Ability to take initiative, work independently, and follow through on tasks with minimal supervision.

+ Comfort working as the primary front desk and office administration contact while balancing accounting support responsibilities.

+ Experience using Microsoft Office applications and general office technology.

+ A diploma or equivalent level of education.

Additional

Skills & Qualifications

+

Experience with specialized construction or project accounting software (training is available for the right candidate).

+

Experience with in construction, architecture/engineering/construction (AEC), manufacturing, or automotive industries.

+ Experience supporting accounting or project accounting teams in a professional office environment.

+ Background in office management, office administration, administrative support, or front desk reception.

+ Demonstrated ability to work effectively with different personalities and build positive relationships across departments.

+ Open-minded, team-first attitude with a willingness to collaborate and support others.

+ Proactive mindset with a willingness to jump in wherever needed and handle a variety of tasks.

+ Interest in developing deeper skills in Excel, construction accounting, AP/AR, and project accounting.

Work Environment

You will work primarily in an office-based environment with a daily in-office population of approximately 15-25 employees, within a broader team of about 70 employees, most of whom work in the field. The office offers a small, close-knit feel while being supported by a larger, national accounting team and a well-established construction organization. The culture emphasizes employee ownership, a people-first mindset, teamwork, and professional growth.

The role involves regular interaction…