Accounting Specialist​/Office Manager

Job Title:

Accounting Specialist / Office Manager Job Description

This role combines office administration, front desk reception, and accounting support within a well-established, employee‑owned construction organization. You will serve as the central point of contact in a close‑knit Colorado office while supporting a national accounting team. This position is ideal for someone who enjoys variety, wants to be the go‑to person in the office, and has a solid foundation in accounting.

You will gain exposure to business operations, project accounting, and AP/AR while helping shape a newly created role with room for growth and professional development.

• Serve as the primary point of contact at the front reception desk, greeting visitors and directing inquiries professionally.
• Order and maintain office supplies to ensure the office remains fully stocked and organized.
• Keep common areas and break rooms clean, organized, and well stocked for employees.
• Assist with employee onboarding, including workstation setup and coordination of necessary resources.
• Support employees with day‑to‑day office needs and act as a general resource for internal teams.
• Coordinate miscellaneous administrative tasks and special projects as assigned by leadership or the accounting team.
• Maintain printers and office equipment, including basic troubleshooting and coordination of service when needed.
• Assist Project Accountants and the broader accounting team with daily accounting activities.
• Process check runs and support payment distributions in a timely and accurate manner.
• Communicate with subcontractors regarding payment status and respond to inquiries professionally.
• Assist with Accounts Payable invoice processing, ensuring accuracy and proper documentation.
• Support Accounts Receivable activities, including collections efforts and payment posting.
• Generate reports and provide administrative support to the accounting team, including data entry and document preparation.
• Maintain fleet vehicle records, including registrations and license plate documentation, and keep related files up to date.
• Provide support during month‑end activities as needed, assisting with reconciliations, reporting, and documentation.
• Collaborate with operations and field teams to support project accounting and general business operations.
• Build strong working relationships with office and field employees, contributing to a positive, team‑first culture.
• Proactively identify opportunities to improve processes, support multiple departments, and step in wherever needed.

• Prior accounting experience or exposure to accounting functions such as Accounts Payable, Accounts Receivable, invoicing, and project accounting support.
• Proficiency in Microsoft Excel, including familiarity with functions such as pivot tables and VLOOKUPs.
• Strong organizational skills with the ability to manage multiple tasks and priorities in a fast‑paced office environment.
• High level of accuracy and attention to detail in data entry, documentation, and financial processes.
• Strong communication skills, both verbal and written, with a customer service mindset when interacting with employees, subcontractors, and visitors.
• Ability to take initiative, work independently, and follow through on tasks with minimal supervision.
• Comfort working as the primary front desk and office administration contact while balancing accounting support responsibilities.
• Experience using Microsoft Office applications and general office technology.
• A diploma or equivalent level of education.

• Experience with specialized construction or project accounting software (training is available for the right candidate).
• Experience with in construction, architecture/engineering/construction (AEC), manufacturing, or automotive industries.
• Experience supporting accounting or project accounting teams in a professional office environment.
• Background in office management, office administration, administrative support, or front desk reception.
• Demonstrated ability to work effectively with different personalities and build positive relationships across departments.
• Open‑minded, team‑first…