Accounting Administrator

Accounting Administrator / Office Manager Be the heartbeat of the office and build a career beyond traditional accounting.

Are you someone who enjoys wearing multiple hats, keeping operations running smoothly, and making a real impact every day? Join a well-established, employee-owned construction company where you'll be more than just an accounting professional. You'll become the go-to person for office operations, a trusted partner to leadership, and a key member of a collaborative accounting team.

This newly created role offers the opportunity to combine office management, front desk leadership, and accounting support while gaining exposure to project accounting, business operations, Accounts Payable, Accounts Receivable, and month-end processes. If you're looking for a position with variety, visibility, and long-term growth potential, we'd love to hear from you.

Why You'll Love This Opportunity

✅ Employee-owned company with a people-first culture

✅ High-visibility role where your contributions matter

✅ Diverse responsibilities with no two days the same

✅ Opportunity to develop accounting and project finance skills

✅ Supportive team environment with room for professional growth

✅ Work alongside experienced accounting and operations professionals

What You'll Do

As the primary office contact and a valuable member of the accounting team, you'll play an essential role in supporting daily operations.

Office Administration & Front Desk Support

+ Welcome visitors and serve as the face of the office.

+ Manage incoming calls, inquiries, and office communications.

+ Order and maintain office supplies while ensuring the office remains organized and fully stocked.

+ Maintain common areas and breakrooms to create a welcoming environment for employees and guests.

+ Assist with employee onboarding, workstation setup, and office logistics.

+ Support employees with day-to-day office needs and administrative requests.

+ Coordinate special projects and miscellaneous administrative activities.

+ Manage office equipment, including printers and vendor service coordination.

+ Maintain company fleet records, including registrations and licensing documentation.

Accounting & Financial Support

+ Assist Project Accountants with daily accounting functions and project support.

+ Process check runs and support timely vendor payments.

+ Communicate professionally with subcontractors regarding payment inquiries.

+ Support Accounts Payable invoice processing and documentation.

+ Assist with Accounts Receivable activities, collections, and payment posting.

+ Generate reports, maintain records, and provide administrative support to the accounting team.

+ Assist with month-end accounting activities, reconciliations, and reporting.

+ Collaborate with operations and field teams to support project financial activities.

Team & Culture Contributions

+ Build strong relationships with office and field personnel.

+ Identify opportunities to improve processes and increase efficiency.

+ Jump in where needed and contribute to a team-first environment.

+ Help create a positive, supportive workplace culture.

What We're Looking For

Required Qualifications

+ Experience supporting accounting functions such as Accounts Payable, Accounts Receivable, invoicing, or project accounting.

+ Strong Microsoft Excel skills, including Pivot Tables and VLOOKUPs.

+ Excellent organizational and multitasking abilities.

+ High attention to detail and accuracy.

+ Strong communication and customer service skills.

+ Ability to work independently and take initiative.

+ Comfortable balancing front office responsibilities with accounting support duties.

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Experience with Microsoft Office and general office technology.

+ High school diploma or equivalent.

Preferred Qualifications

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Experience with construction, project accounting, AEC, manufacturing, or automotive industries.

+ Background in office management, administration, or reception.

+ Experience supporting accounting or finance teams.

+ Familiarity with construction accounting software (training available).

+ Demonstrated ability to build relationships across departments.

+ Positive, adaptable, team-oriented mindset.

+ Desire to grow skills in Excel,…