Operations Assistant Karafin Partners LLC.

Karifin Partners, LLC is a small, fast-moving consulting firm providing Fractional CFO, Grant Administration, and Bookkeeping services to small businesses, nonprofits, and governmental entities. We pride ourselves on delivering exceptional service and personalized solutions to our clients. The company is growing rapidly and servinginstitutions nationwide.

We are seeking a highly organized and resourceful Operations Assistant to keep our internal and client-facing systems running smoothly. This role blends administrative support with hands‑on operational execution, client onboarding, vendor management, and staff coordination.

• Maintain and organize office files, both physical and digital.
• Prepare and edit documents, reports, and presentations.
• Assist with development and implementation of marketing campaigns.
• Support day‑to‑day operations including office maintenance, meeting minutes, email management, travel planning, and scheduling for a hybrid team.
• Coordinate client onboarding and maintain detailed client records.
• Troubleshoot issues with vendors, platforms, and software subscriptions.
• Liaise with clients, partners, and service providers to keep information flowing and problems resolved.
• Assist with internal process improvements to streamline recurring work.
• Review and report to CEO on strategic opportunities.
• Order office supplies and manage inventory.

• Soft Skills matter! We seek a professional who is kind, has a desire to learn, is goal-oriented, authentic, a team player, patient, hardworking, creative, motivated, focused/devoted to tasks.
• Excellent organizational and time management skills.
• High accuracy and attention to detail.
• Proficiency in Microsoft 365; ability to quickly learn new systems.
• Strong written and verbal communication skills.
• Exceptional level of accuracy and attention to detail.
• Ability to work independently with little supervision.
• Problem-solving mindset; you enjoy figuring things out, not just checking boxes.
• Experience with bookkeeping, CRM systems, or project management tools is a plus.
• Reliability, confidentiality, and conscientious work habits.
• Ability to adapt and work efficiently in a rapidly changing dynamic environment with deadline pressures.
• High school diploma or equivalent required. Associated or Bachelors preferred. We value proven operational and administrative skills, and relevant career experience may substitute for formal education.

• Competitive compensation based on experience.
• Opportunities for training, professional development, and role expansion.
• A supportive, collaborative environment where initiative is valued.
• Flexibility in scheduling (structured or flexible based on your need).

Interested candidates should submit a resume and a cover letter detailing qualifications, experience, and 3 references to  Please include "Operations Assistant" in the subject line.

We encourage interested candidates to apply, even if the qualifications are not perfectly aligned.

We welcome proposals from experienced operations professionals who may desire different working hours or payment terms.

Applications will be accepted through 12/31/2025. Interviews may happen before then, as materials will be considered as they are received.

An aptitude assessment will be required as part of the interview process.

Karifin Partners, LLC is an equal opportunity employer which recognizes and encourages people of all identities to apply. We do not discriminate against any person on the basis of race, national origin, ancestry, public assistance, ethnic background, religion, marital status, economic class, age, disability, sex, creed, veteran status, sexual orientation, gender identity/expression, and any other legally protected characteristic. We comply with all applicable national, state, and local laws pertaining to nondiscrimination and equal opportunity.

We celebrate diversity and are committed to creating an inclusive environment for all employees.

** Disclaimer:
The duties and responsibilities described above are not a comprehensive list and additional tasks may be assigned to the employee, time to time; the scope of the job may change as necessitated by business demands. Click “View Application” below for more detail on this specific job.