Judicial Clerk

POSITION INFORMATION

Job Code: R51250

Full Time Salary Range: $45,764.00 - $66,358.00

FLSA Status:
Non-exempt

The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.

Provides entry level case processing assistance and customer service via counter, telephone, and electronic means. Creates new cases, processes pleadings, accepts payments, and related work. Serves in a training capacity in all areas of more advanced responsibilities.

This position is intended to fill vacancies for the Clerk’s Office. Clerk’s office staff work as part of a team working with the public, attorneys, and various outside stakeholders. Case types vary, ranging from criminal, domestic, civil, misdemeanor, traffic, and probate. We are looking for staff with strong organizational and communication skills who are self‑driven, having a positive attitude and excellent customer service skills.

Salary offers within the posted range will be determined based on several factors, including relevant experience, budget availability, and compliance with the Equal Pay for Equal Work Act. Offers will align with the Colorado Judicial Department's compensation step plan. Please highlight all relevant experience you wish to have considered during the selection process.

• Assists customers with paperwork, answers questions, reviews court forms for completeness, and assigns case numbers.
• Receives and processes incoming correspondence via email, mail, e‑filing, and in‑person filings, and distribution.
• Directs customers to appropriate services such as legal clinics, self‑help information and specialists, Supreme Court and local libraries, the bar association, or family court facilitators.
• Maintains case documentation and updates case management system, including adding case information and documentation to case management system, updating case information, updating contact information, processing bond forfeitures, and entering transcript requests. Adheres to data integrity and timelines per applicable laws and regulations.
• Transfers information from law enforcement tickets or information filed into the case management system.
• Manages scheduling for time sensitive cases, such as cases requesting protection orders or other emergency matters. Ensures court‑scheduled events and review dates are entered in every case.
• Receives and processes referring court records from the trial court. Maintains the referring court record server. Transmits records to litigants. Processes and returns records upon mandate.
• Accepts and processes payments via cash, check, and credit card for court fines, fees, filing fees, and bonds. Reconciles cash drawer and income daily and prepares the daily deposit.
• Responds to customer's inquiries via phone, email, and voice mail. Acts as liaison between division/Judicial Officer and customers, directs parties to correct location and/or divisions, de‑escalates situations of stress or conflict, and explains court processes without providing legal advice.
• Trains within trial court/appellate court procedures.
• Issues orders and notices from the court, including orders regarding case deadlines, orders of extension of time, notices of new case filings, notices of oral argument, receipt of trial court records, and mandates returning authority to a trial court once case is complete. Ensures service to all necessary litigants and trial/appellate courts.
• Completes required trainings and attends meetings as requested.
• Performs other duties as assigned.

Job has no responsibility for the direction or supervision of others.

Work requires regular interaction involving exchange and receipt of information. Interactions have limited impact.

Employee normally perform assignments after receiving detailed instructions as to methods, procedures,…