Part-Time Office Administrative Assistant

Light of the World Catholic Paris is seeking a Part‑Time Administrative Assistant to work Monday 8am – 3pm, Tuesday & Friday 8am - 5pm.

The Part‑Time Office Administrative Assistant will be part of a two‑person team. The Office Administrative Assistant serves as the face of Light of the World Catholic Church. This person will be a welcoming and organized presence within the parish offices, supporting the pastoral team, ministries, and parishioners. This role is responsible for administrative, liturgical, and hospitality‑oriented tasks that help ensure the smooth day‑to‑day functioning of the parish.

The ideal candidate is detail‑oriented, compassionate, discreet, and committed to serving the mission of the Catholic Church.

• Handle daily voicemails, phone calls, and walk‑in visitors with professionalism and pastoral sensitivity.
• Maintain and update the parish staff directory, birthday lists, and associated teams for birthdays.
• Manage incoming mail daily.
• Process mailed‑in offertory donations and ensure accurate documentation.
• Assist offertory counters as needed.
  • Contact parishioners when checks require correction or clarification.
• Oversee ink cartridge recycling and office organization.

• Assist in parish event planning, including coordination and day‑of support.
• Support ministry events requiring staff assistance.
• Serve as a ministry liaison, ensuring communication between ministries and the parish office.
• Provide general support for ministry needs.
• Help coordinate annual parish gatherings such as the Ministry Fair and Ministry Appreciation Dinner.
• Provide administrative support for the Food Pantry and Praying for the Dying Ministry, including labels, nametags, and materials.
• Coordinate with outside groups (AoD events, other parishes, Catholic organizations.)

• Manage purchasing and ordering of parish office kitchen supplies (snacks, coffee, etc.).
• Order lunch for Staff Connect birthdays (typically Tuesdays or as scheduled).

• Assist with Mass intention scheduling.
• Support parish ministries by helping with registrations and forms (e.g., Men’s Club events, scholarship forms, liturgical ministry sign‑ups, etc.).
• Facilitate requests for anointing of the sick or priest visits, ensuring timely communication.
• Oversee and troubleshoot the copier, including contacting service providers as needed.

• Commitment to the mission of forming disciples to live and share the abundant life of Christ.
• Prior experience in administrative support, parish work, or ministry preferred.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal skills with a pastoral heart.
• Warm, welcoming demeanor for interactions with parishioners, volunteers, and visitors.
• Proficiency with office technology, including email, databases, and Microsoft Office Suite; familiarity with parish systems (e.g., Parish Soft, Flocknote) is a plus.
• Ability to handle confidential information with discretion.
• Practicing Catholic strongly preferred.

• Ability to remain at a desk or reception area for extended periods.
• Ability to lift light office supplies or materials (typically under 20 lbs).
• Work performed in a friendly, community‑oriented parish office environment.