Administrative Operations

The Middlesex Corporation seeks an Administrative Operations professional to support project and office efficiency in our heavy civil construction business. In this role, you will coordinate documentation, scheduling, purchasing support, and contract administration for transportation and infrastructure projects. You will maintain accurate records, assist with compliance and safety reporting, and track project costs and vendor invoices. Working closely with project managers and field teams, you will help streamline workflows, improve communication, and ensure timely, accurate information across our safety-first, team-oriented organization.

Responsibilities

• Coordinate project documentation, including contracts, submittals, and change orders
• Support scheduling, logistics, and meeting coordination for project and office teams
• Maintain accurate digital and physical records for compliance and audits
• Assist with cost tracking, invoice processing, and basic budgeting reports
• Prepare and distribute reports, correspondence, and project updates
• Liaise with vendors, subcontractors, and internal teams to resolve administrative issues
• Support safety and compliance reporting and maintain related documentation
• Help improve administrative processes and standard operating procedures

Required Skills

• Construction administration
• Project coordination
• Document management
• MS Office and Excel
• ERP or project management software
• Scheduling and logistics
• Basic budgeting and cost tracking
• Contract and compliance support
• Data entry and reporting
• Vendor and subcontractor coordination