Administrative School Secretary

Position: ADMINISTRATIVE SCHOOL SECRETARY #1000176
Position Type:

Secretarial/Clerical/Administrative School Secretary

Date Posted:

6/8/2026

Location:

Branford High School

Closing Date:

Until Filled

 Additional Information:
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SCHOOL DISTRICT OF SUWANNEE COUNTY

ADMINISTRATIVE SCHOOL SECRETARY

SALARY $33,400.00-$41, 802.00 (or per the  Salary Schedule)

REPLACES:
Jeri Byrd (RETIREMENT)

JOB DESCRIPTION

QUALIFICATIONS:

* High School Diploma or equivalent.

* Satisfactory completion of business/secretary skills training.

* Demonstrated proficiency in computerized data entry skills.

* Minimum of three (3) years of successful secretarial experience.

* Or other appropriate certificates/licenses required by the District.

Note:

Beginning January 1, 2026, new hires must be screened through the Clearinghouse ( information on the Clearinghouse is available at  )

Application Procedure:
Online Applications Only

Apply online annee.k12.fl.us

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of School Board policies and practices as they relate to job assignment. Knowledge of office practices and procedures. Knowledge of various office equipment including copier, fax, Risograph and intercom system. Knowledge of and ability to use word processing, databases and spreadsheet applications. Skill in human interaction and conflict resolution. Ability to communicate effectively both orally and in writing. Ability to plan, organize and prioritize activities related to assignment.

Ability to carry out job responsibilities and handle sensitive information in a confidential manner. Ability to work independently and make decisions with minimum supervision. Ability to compose correspondence and prepare reports in an articulate manner. Ability to answer a telephone in a professional and courteous manner. Ability to work cooperatively with others. Ability to tolerate highly stressful situations on occasion.

REPORTS TO:

Principal

JOB GOAL

To perform the duties and functions of the position so that the effectiveness and efficiency of the office is maintained.

SUPERVISES:

N/A

PERFORMANCE RESPONSIBILITIES:

Service Delivery

* (1)
Input required student and staff data into the Management Information System.
* (2)
Maintain all appropriate school files.
* (3)
Maintain internal account procedures and assist responsible school personnel in keeping appropriate records as assigned.
* (4)
Prepare and process purchase orders and requisitions for school materials and supplies as required.
* (5)
Complete and maintain all appropriate correspondence as directed by the principal.
* (6)
Act as a receptionist, greeting the public in a courteous and helpful manner.
* (7)
Assist staff and public by answering routine questions, scheduling appointments and completing forms.
* (8)
Prepare forms for leave requests and arrange for substitute teachers as needed.
* (9)
Provide proper distribution of all incoming telephone calls and incoming and outgoing mail.
* (10)
Process the payroll and maintain payroll files as assigned.
* (11)
Provide for the collection of fees as assigned.
* (12)
Process work order requests as assigned.
* (13)
Distribute report cards, process reports and other communication as assigned.
* (14)
Assist with attendance and sign-in and sign-out of students as assigned.
* (15)
Make bank deposits as appropriate.
* (16)
Substitute in the classroom as assigned.

Employee Qualities/Responsibilities

* (17)
Meet and deal effectively with the general public, staff members, students, parents, administrators and other contact persons using tact and good judgment.
* (18)
Follow attendance, punctuality and proper dress rules.
* (19)
Ensure adherence to good safety standards.
* (20)
Maintain confidentiality regarding school matters.
* (21)
Model and maintain high ethical standards.
* (22)
Demonstrate initiative in the performance of assigned responsibilities.
* (23)
Participate successfully in the training programs offered to increase skill and proficiency related to assignment.

Inter/Intra-Agency Communication and Delivery

* (24)
Communicate effectively with students, parents, staff and administrators.
* (25)
Keep supervisor informed of potential problems or unusual events.
* (26)
Respond to inquiries and concerns in a timely manner.
* (27)
Serve on school/District committees as required or appropriate.

System Support

* (28)
Exhibit interpersonal skills to work as an effective team member.
* (29)
Follow federal and state as well as School Board policies, rules and regulations.
* (30)
Demonstrate support for the School District and its goals and priorities.
* (31)
Demonstrate initiative in identifying potential problems or opportunities for improvement.
* (32)
Prepare all required reports and maintain all appropriate records.
* (33)
Participate in cross-training activities as required.
* (34)
Perform other tasks consistent with the goals and objectives of this position.
* (35)
Shall assume additional responsibilities as assigned by the Superintendent.

PHYSICAL REQUIREMENTS:

Light Work:
Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects.

TERMS OF…