Project Administrator SCA

Job Title

Project Administrator 5 SCA

Livermore, CA (On-site)

SCA Non-Exempt (SCA Wage Determination

Title:

01020 Administrative Assistant)

At HGL, we value our employees as individuals and as important members of our team. We offer a work environment that is flexible, inclusive, and dedicated to creating a sustainable future. We provide opportunities for a dynamic work environment surrounded by industry leaders working to solve today’s environmental, infrastructure, and natural resources challenges.

Projects at HGL primarily span the United States and its territories, tackling problems associated with emerging contaminants (like PFAS), radiological contamination, and military munitions, along with chemical contamination in groundwater, surface water, sediments, and soil.

With over 550 employees, HGL is large enough to execute high profile projects, but small enough that personal working environments are possible with senior management and HGL’s talented team members. By joining HGL, you will be working toward restoring the environment and protecting our future.

It’s not just a job, it’s your career. HGL provides career growth opportunities via mentoring, training, education, and support for your certifications and licenses. HGL’s mission is to continually deliver new solutions and technologies for the ever‑changing range of environmental challenges encountered in today’s world. HGL’s corporate culture ensures you’ll be given the opportunity for career advancement while being supported by bright, highly productive peers and leaders.

HGL is currently seeking an experienced Project Administrator (Administrative Assistant SCA) to support a Deactivation, Decommissioning, and Removal project for five buildings at the Lawrence Livermore National Laboratory (LLNL) project site in Livermore, CA. The duration of the project is anticipated to be 5½ years. This position will be at the project site and will report directly to the Site Manager, providing as‑needed assistance to others in Site Lead roles as well.

Typical duties include maintaining project files and safety records, assisting with project supplies, procurements and requisitions, arranging meetings and conference calls, recording meeting minutes, and assisting in other project support assignments as needed. The successful candidate must have excellent proficiency in Microsoft Office Suite and be familiar with electronic file storage and retrieval platforms such as SharePoint. Strong interpersonal skills are required, including the ability to clearly and confidently communicate, both written and verbally, to all project team members including client representatives and regulators.

• Work with moderate supervision; accountable for individual results and impact on team.
• Electronic and hard copy filing and records management maintenance.
• Develop and compile weekly reports.
• Schedule meetings and maintain calendars of onsite management personnel.
• Correspond and coordinate with vendors for project supplies and invoicing.
• Coordinate with internal company staff on procurement and requisitions.
• Meet and escort visitors.
• Take messages and record meeting minutes.
• Assist with distribution of correspondence/documents amongst various project team members.

• Minimum of five (5) years of relevant experience.
• High School diploma required.
• Highly motivated, organized, and detail oriented.
• Possess a strong work ethic.
• Ability to maintain a high level of confidentiality.

• Prior experience working in a field environment at construction/demolition sites preferred.

We are all unique in our experiences and diversity of backgrounds, yet we share a drive and vision in our belief that we can make a difference in improving the world we live in through collaboration, teamwork, and a positive work environment. This unites and empowers us to strive for excellence in all our endeavors.

A favorable pre‑hire drug test is required. A valid driver’s license is required. All positions are subject to a pre‑hire education verification and driving record verification.

This is a…