Executive Assistant - Engineering Principal Associate Director's Office - Security Clear

Executive Assistant – Engineering Principal Associate Director's Office

Mid‑Senior Level | Full‑time | Livermore, CA | Exp. 06/08/2026

Provide advanced, complex administrative support to the Principal Associate Director (PAD) and associated staff, managing calendars, meetings, travel, signatures, and communications to maintain operational efficiency.

• Represent the PAD in daily administrative matters, clarifying, coordinating, communicating, and disseminating information on behalf of the PAD, and serve as a central administrative point of contact for the Directorate.
• Plan, organize, and coordinate the PAD’s complex calendar, schedule on‑site and off‑site meetings, and oversee arrangements for high‑level meetings and special events.
• Research, analyze, prepare, and assemble information from multiple sources; coordinate findings with senior staff; review Web Ex recordings, identify discussion points, decisions, and action items, and prepare concise summaries for Senior Management.
• Serve as project leader and mentor to administrative staff.
• Provide oversight of the PAD signature process and compose correspondence, including sensitive personnel information, reports, agendas, and memoranda.
• Arrange and coordinate foreign and domestic travel for the PAD and staff, including special and extensive requirements.
• Review and answer mail and inquiries on own initiative, determine executive action required, refer matters to appropriate parties, screen calls and visitors, and resolve administrative issues.
• Originate and implement innovative administrative practices and procedures to increase effectiveness, including deploying AI tools and emerging technologies to streamline workflows.
• Perform other duties as assigned.

• Active DOE Q‑level clearance or active Top‑Secret clearance at the time of hire.
• Broad experience supporting senior management, including coordinating and leading administrative projects.
• Advanced executive assistant skills: fast, accurate keyboarding; excellent grammar, proofreading, and editing; expert use of personal computers and associated software; and experience preparing presentations with PowerPoint or similar software.
• Experience effectively using judgment and discretion when handling sensitive issues.
• Problem‑solving and decision‑making skills, independently recommending appropriate actions and solutions.
• Advanced organizational skills, attention to detail, flexibility, ability to prioritize multiple complex tasks, and ability to work under time constraints.
• Broad experience identifying, evaluating, and implementing technology solutions to improve business processes and administrative efficiency; demonstrated ability to leverage AI tools and emerging technologies.
• Advanced communication and interpersonal skills to represent the PAD and Directorate Office with all levels of management, both internal and external.

• Active DOE Q‑level clearance or Top‑Secret clearance issued by another U.S. government agency.
• External applicants must pass a post‑offer, pre‑employment drug test, including testing for use of marijuana.

$113,400 – $138,888 annually

We are an equal‑opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.