Administrative Assistant

Heritage Estates Administrative Assistant

Livermore, CA 94550 - $28.00 - $30.00 / hour - full time

For 50 years, Leisure Care has been redefining senior living through hospitality-driven care, meaningful connections, and a culture where employees can grow, thrive, and make a difference every day. We’re proud to be a certified Great Place to Work and recognized by Fortune as one of the Best Workplaces in Aging Services.

Heritage Estates is now hiring a dynamic and organized Administrative Assistant to join our team! If you’re detail-oriented, customer-focused, and enjoy a fast-paced environment, we’d love to meet you!

• Responsible for conducting and ensuring all annual staff trainings are completed.
• Support the management team with Reception and Transportation operations, including scheduling trips, managing driver certifications, and overseeing auto titles.
• Assist with clerical and front desk reception duties as needed.
• Maintain the MyLC database with resident and staff updates.
• Oversee clerical and front desk support staff.
• Assist with incoming calls and front desk traffic as needed.
• Supports the management team.
• Prepare reports and complete additional administrative tasks as needed.

• Strong communication and customer service skills.
• Professional and positive attitude when interacting with residents, families, guests, and staff.
• Previous experience in an administrative or similar role.
• Excellent organizational and multitasking abilities.
• Proficiency in Microsoft Office.
• Some college coursework and prior supervisory experience preferred.

• Medical, Dental and Vision
• Early Wage Access
• 401(k)
• 10 days vacation & 1 hour sick leave earned for every 30 hours worked.
• Bereavement & Jury Duty Leave
• 6 Holidays
• 2 Float Holidays
• Flexible Spending Accounts (Health and Dependent Care)
• Meal Discounts
• Tuition Assistance
• Short Term Disability
• Term Life Insurance
• Term AD&D
• Critical Illness
• Hospital Indemnity

Leisure Care is an equal opportunity employer and prohibits discrimination or harassment in all employment practices based on race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, age, disability, veteran status, genetic characteristics, marital status, familial status, or any other protected status. Reasonable accommodations are provided as required by law.