Office Assistant Job Livermore area,California USA,Administrative/Clerical

Description

NORCAL Ambulance is looking to add an Office Assistant to our rapidly growing team!

Hours

Full Time (Monday - Friday)

Pay

$18

Reports to

HR Supervisor

Education/Experience

High school diploma or general education degree (GED) in progress.

Skills

Oral & Written Communication
Customer Service
Self Motivated
Computer Literacy & Reading
Independent/Group Worker
Technical Communication
Organization
Strong Work Ethic
Attention to Detail
Typing
Confidentiality

Basic Functions

To support the Human Resources Team in all areas of the department.

Responsibilities

Answer phones and provide information as needed. Transfer calls to appropriate extensions or take messages as needed.

Mail runs and distribute incoming mail.

Scan all documents and records into employee personnel files. Ensure that all documents are promptly and properly filed in correct employee files. Maintain all document storage information and destruction schedule. Perform monthly and annual auditing of personnel files.

Create and maintain all employee personnel files (electronic and physical files).

Process all new hire paperwork and prepare new file for new employees.

May assist with onboarding and new hire paperwork.

Maintain and organize office kitchens, training rooms, conference rooms and other gathering areas as requested. Restock drawers, refrigerators, cabinets and organize new supplies. Assist in tracking items supply and restock requests.

Setup and breakdown of orientations, training and other special events and office lunches.

Receive and review supply orders (Costco, Staples, Amazon, etc.) upon delivery and put away supplies, distribute to areas in need.

Input new hires into operational systems (Flyers, Operative IQ, MDAI, Samsara).

Add, remove and maintain I-9 binders (physical copies).

Make new hire orientation, benefit and recruitment packets.

Maintain company phone list and office phone extension list.

Assist in uniform exchanges, taking badge photos and printing badges for new hires and additional requests during orientation.

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