Purchasing Administrative Assistant

** Purchasing Administrative Assistant*
* Manufacturing

Livermore, CA, US

+ Added - 22/07/2026

Pay Rate Low: 24 | Pay Rate High: 27

** Purchasing Administrative Assistant*
* ** Type** : 4-6 month contract |
** Location** :
Onsite in Livermore, CA |
** Hours** : M-F 7am-3:30pm |
** Compensation** : $24-$27/hr

** POSITION OVERVIEW*
* This role is well-suited to a highly organized self-starter with strong multi-tasking abilities and proficiency tracking tasks and projects in MS Excel. The successful candidate will design, implement, and maintain streamlined, scalable processes; work confidently across core MS Office applications; and thrive in a fast-paced, growing organization. The role involves managing and tracking small projects, coordinating with customers and suppliers, and supporting the broader objectives of the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES

+ Develop systems and checklists to properly track and organize tasks.

+ Maintain records of client accounts and contacts.

+ Track and receive orders, enter order data into the accounting system, reconcile accounting data against related documentation, and communicate with managers regarding order status and delivery.

+ Receive packages, sign packing slips, and scan into the order tracking system.

+ Match packing slips to vendor invoices.

+ Verify costs match Purchase Orders rendered to vendors.

+ Communicate order status and delivery to customers on direct-ship orders.

+ Maintain relationships with multiple vendors, including ongoing efforts to negotiate best pricing and service.

REQUIRED QUALIFICATIONS

+ Self-driven, highly motivated, and able to work with minimal supervision.

+ Very detail-oriented, with a proactive approach to taking ownership of details from management.

+ Excellent organizational skills; able to carry out assignments independently.

+ Ability to manage multiple, concurrent tasks and adapt to shifting priorities.

+ Associate's degree required (Bachelor's preferred) in Business, Technology, or a related discipline.

+ Strong work ethic suited to a fast-paced, dynamic environment.

+ Highest ethical standards, with the ability to handle confidential issues and documentation.

PREFERRED QUALIFICATIONS

+ Bachelor's degree in Business, Technology, or a related discipline.

+ Prior exposure to purchasing functions.

+ Prior exposure to customer service functions.

_This job description is a complete list of all desired skills, but not all are required. We strongly encourage candidates who have some of the skills to apply. We look forward to a conversation to learn more about you!_

_ INDBH_

_ LI-DNI_

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.