Construction Administrative Assistant

Construction Administrative Assistant Full Time | Construction Administration | Office Support POSITION OVERVIEW

FBD Vanguard Construction, Inc. is seeking an experienced Construction Administrative Assistant to support daily office operations at its Livermore, California location. This full-time position requires previous construction industry experience and offers the opportunity to become a key member of a growing construction team by providing administrative, organizational, and client support across multiple business functions.

• Answer and direct incoming phone calls professionally.
• Organize and schedule appointments and meetings.
• Coordinate meetings and prepare detailed meeting minutes.
• Prepare and distribute emails, correspondence, letters, memos, forms, and other business documents.
• Assist with preparing regularly scheduled reports.
• Develop, organize, and maintain company filing systems.
• Update and maintain office policies and administrative procedures.
• Order office supplies and research vendors and pricing opportunities.
• Maintain company contact lists and office records.
• Coordinate business travel arrangements.
• Submit and reconcile expense reports.
• Provide administrative support to office visitors.
• Serve as the primary point of contact for internal and external clients.
• Support executive and senior administrative staff by responding to requests and inquiries from leadership.

• $50,000-$70,000 annual salary

• Full-time position
• Onsite in Livermore, California

• Join a respected construction company in a full-time administrative role.
• Work closely with executive leadership and senior administrative staff.
• Take ownership of office operations, scheduling, reporting, and client communications.
• Utilize your construction office experience in a fast-paced professional environment.
• Play an important role supporting daily business operations and organizational success.

• Previous construction industry experience REQUIRED
• Proven experience as an Administrative Assistant, Office Administrator, or Virtual Assistant REQUIRED
• Knowledge of office management systems and administrative procedures REQUIRED
• Working knowledge of office equipment including printers and fax machines REQUIRED
• Proficiency with Microsoft Outlook, Microsoft Excel, and Microsoft Word REQUIRED
• Excellent time-management and organizational skills REQUIRED
• Strong ability to prioritize multiple responsibilities and deadlines REQUIRED
• Excellent attention to detail and problem-solving skills REQUIRED
• Strong written and verbal communication skills REQUIRED
• Ability to effectively multitask in a fast-paced office environment REQUIRED
• Professional customer service and interpersonal communication skills REQUIRED
• High School diploma REQUIRED

• Additional Administrative Assistant or Secretary experience preferred