Administrative Specialist

Entry Level | Full-time
Administrative | Livermore, CA | 07/22/2026
Reference #: REF
8597W
Job Code: 405.4 Administrative Specialist IV
Organization: Business
Position Type: Career Indefinite
Security Clearance: Anticipated DOE Q clearance (requires U.S. citizenship and a federal background investigation)
Drug Test: Required for external applicant(s) selected for this position (includes testing for use of marijuana)
Medical Exam: Not applicable

Join us and make YOUR mark on the World!

Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to strengthen U.S. security and promote global stability.

Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact.

We have an opening for an Administrative Specialist
. This work will take place within the National Ignition Facility & Photon Science (NIF&PS) Directorate, home to the world’s most energetic laser. It is an exciting time to join the team that achieved fusion ignition in December 2022, a historic moment in science, opening new physics regimes and setting the stage for new fusion energy possibilities.

Under minimal supervision, you will perform a full range of moderately difficult task-oriented administrative assignments in a dynamic and fast-paced environment. This requires flexibility to multi-task as you will encounter frequent interruptions and be tasked with conflicting priorities. This position will support the Optics & Materials Science & Technology (OMST) Organization within the NIF&PS Directorate.

In this role you will

• Represent management and serve as a resource in daily routine matters; serve as a resource on organizational policies and procedures.
• Coordinate, gather, and compile data from various sources and prepare complex reports and presentations.
• Independently answer inquiries, make appropriate referrals, follow through on requests; review, prioritize, and disseminate incoming mail.
• Manage complex calendars which includes independently scheduling appointments.
• Establish and maintain databases, spreadsheets, and tracking/filing systems.
• Coordinate internal and external campus visits, which may include classified parameters, preparation of agendas, coordinating schedules, coordinating interviews and seminars, foreign national paperwork, badge requests, incoming and outgoing clearance transfers, and other involved information dissemination.
• Coordinate onsite and/or virtual interviews, including correspondence, agendas, compiling, and disseminating interview comment sheets for review by committee.
• Arrange domestic and foreign travel, itineraries, and process expense reports.
• Generate correspondence on own initiative and compose correspondence for management signature which may be sensitive in nature. Serve as a resource and interpret organizational policies and procedures.
• Perform other duties as assigned.

• Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
• Advanced administrative knowledge and experience including accurate keyboarding, editing, grammar, and proofreading skills; advanced knowledge of office procedures, techniques, and methods.
• Excellent organizational skills, attention to detail, accuracy and follow through.
• Advanced experience working under minimal supervision, in an environment of rapidly changing priorities, deadlines, and frequent interruptions.
• Excellent communication and interpersonal skills necessary to interact with a variousworkforce and represent the organization with all levels of management, internal and external to the Laboratory, using tact, diplomacy, and discretion.
• Advanced experience with problem-solving and decision-making skills to identify and make recommendations for administrative problems.
• Ability to be self-motivated and flexible, exercising discretion and mature judgment in handling business…