Division Clerk

Division Clerk

The City of Livermore is currently accepting applications for the position of Division Clerk. The current Division Clerk vacancy exists in the Water Resources Division of the Public Works Department. This is an in-person job and the worksite for this position will be at Livermore's Water Reclamation Plant, located at 101 W. Jack London Blvd. For more information regarding the recruitment timeline and additional details, please refer to the job announcement.

Under supervision, provides advanced clerical support to a department, division, or section including office management, staff training, word processing, record keeping, and data collection and evaluation; and performs other duties as assigned.

The Division Clerk classification is characterized by its performance of a variety of complex non-routine assignments of a highly specialized nature. Incumbents are regularly responsible for the scheduling and completion of their own work with limited review by a department, division, or section supervisor.

General office duties include maintaining accurate, up-to-date files, statistical data and records; coordinating the flow of paperwork; processing and distributing mail; scheduling meetings and appointments; composing and typing reports, letters, and other correspondence; proofreading and correcting documents; compiling statistical data to create reports or track information; maintaining personnel and payroll records; operating modern office equipment; attending meetings and taking minutes; preparing documents such as requisitions for purchasing of supplies, warrant requisitions for payment of invoices, billing requests, and cashiering of checks;

developing and monitoring projects and special assignments; assisting in preliminary data gathering, preparation of budget and performance measures; interpreting and explaining City policies and procedures; designing and modifying work methods, procedures, and forms; and reviewing all work for thoroughness and accuracy.

Supervisory functions include training and supervising assigned staff, including approving scheduled time off, assisting in selection processes, and completing or making recommendations on performance evaluations and disciplinary actions.

Computer applications include using personal computers to perform word processing, spreadsheet, data base, e-mail, Internet, and other specialized functions; maintaining and updating computer software; entering data and verifying the accuracy of the input; and generating reports.

Specialized assignments may include receiving and tracking applications and issuing licenses and basic permits; maintaining project specifications and contract documents; collecting fees; using two-way emergency radio communication equipment; conducting facility tours; maintaining a library of professional and technical literature; performing record keeping and billing for cost recovery programs; handling money and balancing a cash drawer; preparing daily cash reports; transcribing from a dictating machine;

providing staff support to advisory bodies and commissions, as assigned; assisting with election related duties and assignments; operating specialized law enforcement network computers; and other specialized duties as assigned.

The City of Livermore is an equal opportunity employer and supports workforce diversity.