Division Clerk

The City of Livermore is currently accepting applications for the position of Division Clerk. The current Division Clerk vacancy exists in the Water Resources Division of the Public Works Department. This is an in-person job and the worksite for this position will be at Livermore's Water Reclamation Plant, located at 101 W. Jack London Blvd. For more information regarding the recruitment timeline and additional details, please refer to the job announcement.

Under supervision, provides advanced clerical support to a department, division, or section including office management, staff training, word processing, record keeping, and data collection and evaluation; and performs other duties as assigned.

The Division Clerk classification is characterized by its performance of a variety of complex non-routine assignments of a highly specialized nature. Incumbents are regularly responsible for the scheduling and completion of their own work with limited review by a department, division, or section supervisor. The Division Clerk is distinguished from the Administrative Clerk II in that the latter independently performs a variety of office support duties under fairly clear guidelines making decisions with guidance under supervision in non-routine circumstances.

The Division Clerk is distinguished from the Administrative Assistant in that the latter exercises considerable independent judgment in solving the most difficult and sensitive issues to the area of assignment and performing a wide variety of para-professional duties under minimal supervision.

Supervision is provided by a department, division, or section supervisor.

May supervise or provide direction to office support personnel.

Maintain accurate, up-to-date files, statistical data and records; coordinate the flow of paperwork; process and distribute mail; schedule meetings and appointments; compose and type reports, letters, and other correspondence; proofread and correct documents; compile statistical data to create reports or track information; maintain personnel and payroll records; operate modern office equipment; attend meetings and take minutes; prepare documents such as requisitions for purchasing of supplies, warrant requisitions for payment of invoices, billing requests, and cashiering of checks;

develop and monitor projects and special assignments; assist in preliminary data gathering, preparation of budget and performance measures; interpret and explain City policies and procedures; design and modify work methods, procedures, and forms; and review all work for thoroughness and accuracy.

Train and supervise assigned staff, including approving scheduled time off, assisting in selection processes, and completing or making recommendations on performance evaluations and disciplinary actions.

Use personal computers to perform word processing, spreadsheet, data base, e-mail, Internet, and other specialized functions; maintain and update computer software; enter data and verify the accuracy of the input; and generate reports.

Depending on the assignment of duties, a Division Clerk may also receive and track applications and issue licenses and basic permits; maintain project specifications and contract documents; collect fees; use two-way emergency radio communication equipment; conduct facility tours; maintain a library of professional and technical literature; perform record keeping and billing for cost recovery programs; handle money and balance a cash drawer;

prepare daily cash reports; transcribe from a dictating machine; provide staff support to advisory bodies and…