Business Operations Specialist - Security Clearance Required

Company Description

Join us and make YOUR mark on the World! Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact, advancing science and technology to strengthen U.S. security and promote global stability. Our mission spans four critical national security areas—nuclear deterrence, threat preparedness, energy security, and multi‑domain defense—empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact.

Business Operations Specialist who will directly support the WSC Computational Physics Associate Program Director, technical staff, and project leaders. You will be an integral member of a highly dynamic office, working with management to track deliverables and respond to stakeholders. This position is in the Weapons Simulation and Computing (WSC) Program within the Strategic Deterrence (SD) Directorate.

• Evaluate, develop, improve, and implement a variety of operational requirements and activities for the Weapons Simulation and Computing Program.
• Provide high‑level executive support to the Associate Program Director and other members of the Computational Physics program.
• Manage and process Recognition & Awards for the Computational Physics program.
• Represent the Weapons Simulation and Computing Program on self‑assessment, audit teams, or work‑related committees, and lead projects to assess, set, and establish protocols and procedures for the work unit.
• Oversee workload leveling, respond to, assign, and coordinate tasks among the administrative team, coordinate external visits, verify security clearances, prepare agendas, process badging requests, and disseminate information. Participate in training and career development and provide input on performance management to the administrative staff’s supervisor(s).
• Collect, validate, interpret, and plan business, operational, and/or organizational data in support of strategic and/or workforce planning activities for the work unit.
• Lead the coordination and execution of classified program reviews, meetings, workshops, and conferences of a technical nature.
• Establish and maintain databases, spreadsheets, and tracking/filing systems using Confluence and Teams, and prepare and review reports for management decision‑making.
• Assist with tracking budgets and expenditures, working closely with the Business Operations Manager and Resource Manager.
• Interpret institutional and organizational policies and procedures.
• Serve as back‑up support to the administrative team and Program Administrator.
• Perform other duties as assigned.

• Active Department of Energy (DOE) Q‑level clearance or active Top‑Secret clearance issued by another U.S. government agency at the time of hire.
• Experience coordinating administrative and operational work activities and multi‑faced internal processes for a work unit or functional area.
• Experience participating in business, operational, and/or organizational activities.
• Experience working on organizational projects with the ability to understand, interpret, and apply related policies and procedures.
• Effective analytical, problem‑solving, and decision‑making skills necessary to independently advise, resolve, recommend, and approve appropriate actions to implement solutions.
• Effective interpersonal skills with the ability to handle sensitive and confidential issues with tact, discretion, and mature judgment.
• Experience leading administrative projects effectively with advanced organizational skills, attention to detail, accuracy, and follow‑through.
• Knowledge of personal computers and associated software including MS Office applications and experience developing reports for use in management decision‑making.

$94,560 - $115,728 Annually. This is the salary range we would pay for this role at the time of posting. Pay will not be below any applicable local minimum wage. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education,…