Administrative Assistant - Livingston Area Office

Job Description - Administrative Assistant I - Livingston Area Office (2600617)

Job Description

Administrative Assistant I - Livingston Area Office - ( 2600617 )

Are you a detail-driven professional with a knack for keeping things running like clockwork? We are seeking an organized and resourceful individual to provide vital administrative support to our Livingston Area Office and serve as a reliable point of contact for both staff and the public.

In this role, you will independently manage a variety of tasks, including verifying data with precision, preparing polished expense reports, and following written instructions with laser focus. You will also collaborate with middle and high-level managers, ensuring that no detail goes unnoticed and every process flows smoothly.

Step into a role where your precision, initiative, and organizational talents truly matter. Apply now and become an essential part of a team that appreciates your dedication and values the impact you make every day.

Minimum Salary: 35,439.00

Maximum Salary: 52,388.00

Pay Basis: Yearly

FLSA Status: Nonexempt

Livingston Area Engr Office 3161 US HIGHWAY 59 NORTH Livingston 77351

Yes, 5 % of the Time

Shift: Day Job Shift Details: 40 hours Location Flexibility: Onsite

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at:
Total Compensation Package

To view benefits available to all State of Texas employees visit:
Benefits at a Glance | ERS (texas.gov)

Performs administrative office support-related work for department staff and/or the general public. Work requires contact with middle and high-level managers. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
• Conducts annual physical inventory; verifies inventory findings, reconciles and enters adjustments in computer system as needed.
• Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
• Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.
• Maintains records and inventories of materials, supplies and equipment.
• Prepares and distributes correspondence.
• Receives, sorts, opens, evaluates content, and distributes mail.
• Reviews, prepares and negotiates applicable program purchases for services, office materials, supplies, tools and equipment and monitors contracts.
• Runs queries and reports in a variety of applications/systems.
• Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
• Processes receipts and invoices for payment.
• Creates requisitions, blanket purchase orders, and enters receipts in People Soft in support of the division or district.
• Performs other job responsibilities as assigned.

High School Grad or Equivalent in general education.

No experience required. (Experience can be satisfied by full time or prorated part time equivalent).

Valid driver’s license. This position requires driving a state vehicle.

• Some knowledge of
  • Automated record-keeping methods
  • Applicable computer systems and applications
• Maint…