Bookkeeper​/Administrative Assistant

• Schedule: Monday – Friday, 8:00 AM – 5:00 PM
• Salary: $60,000 / year

Are you an organized financial professional with a knack for the construction industry?

Pride Staff is partnering with a well-established and growing construction company in Livingston, NJ to find a reliable, sharp, and detail-oriented Bookkeeper / Administrative Assistant
. In this dual-function role, you will be the backbone of the office, managing daily financial records and ensuring administrative operations run seamlessly.

If you thrive in a fast-paced environment and have experience handling construction-specific accounting (like job costing or lien waivers), we want to hear from you!

• Full-Cycle Bookkeeping: Manage Accounts Payable (AP) and Accounts Receivable (AR), including invoicing, tracking vendor payments, and client collections.
• Payroll Processing: Process weekly payroll for field staff, ensuring accurate hours, certified payroll compliance, and union reporting (if applicable).
• Job Costing: Track project expenses, change orders, and material costs against active budgets.
• Document Management: Prepare, organize, and file construction-specific documentation, including contracts, certificates of insurance (COIs), permits, and lien waivers.
• Office Administration: Answer incoming calls, greet visitors, manage office supplies, and provide general administrative support to project managers and executives.
• Reconciliation: Perform monthly bank and credit card statement reconciliations.

• Experience: 2–4 years of bookkeeping and administrative experience, preferably within the construction or skilled trades industry.
• Software Proficiency: Strong working knowledge of Quick Books and Microsoft Office (Excel, Word, Outlook).
• Industry Knowledge: Basic understanding of construction accounting practices (job costing, progress billing/AIA billing is a major plus).
• Skills: Exceptional organizational skills, high attention to detail, and the ability to multitask effectively.
• Communication: Strong verbal and written communication skills to interface confidently with clients, subcontractors, and vendors.

At GA Rogers, we value our candidates. When you partner with us, you gain a dedicated career coach in your corner who works to match your skills with top employers in Northern Jersey.