Payroll Administrator

Overview

Location:

Hybrid role with required on-site training in Livingston, NJ office and periodic travel to branch locations across Northern, NJ (approximately 4–6 visits per month). Mileage reimbursement provided.

Hours:

Part-time (30 hours/week) with flexibility during payroll weeks. Some extended hours may be required on payroll processing days (Tuesday/Wednesday’s until 6pm).

Pay range: $38.46 - $45.67/hr

We are seeking a detail-oriented Payroll Administrator to support a complex payroll environment processing 700–1,000 checks per pay cycle across multiple states. The ideal candidate thrives in deadline-driven environments, can manage nuanced pay calculations, and ensures payroll accuracy, compliance, and timeliness. This is a temporary position anticipated to last 3–4 months while the organization conducts a search for a permanent hire.

Candidates in this role will be considered during the permanent hiring process based on performance and business need.

• Manages and executes biweekly payroll operations, ensuring proper payment of wages and with holdings as well as compliance with federal, state, and local tax codes.
• Provides outstanding user support for Association leadership, managers and employees.
• Develops and implements training for system users; ensures that colleagues are educated and prepared to fulfill their payroll responsibilities.
• Responds to a variety of payroll-related inquiries and resolves concerns and discrepancies, regularly monitoring manager requests.
• Reviews and processes all garnishment orders and levies, ensuring compliance with garnishment regulations.
• Prepares associated reports by researching, compiling and analyzing data and performing monthly and annual reconciliations.
• Guides policy and procedure development to ensure effective, transparent, and accurate payroll cycles.
• Develops and documents formal payroll procedures to support changes in regulations and policy.
• Ensure ongoing procedural and transactional adherence to legal regulations, policy, and procedures.
• Performs periodic internal audits of various payroll and ancillary functions; prepares materials for internal and external audits.
• Works collaboratively with Human Resources team.
• Works collaboratively with accounting team to ensure timely and accurate reconciliations and the accuracy of payroll reporting in relation to general ledger accounts.
• Reviews, verifies, and maintains time and attendance records in the HRIS system.
• Conducts regular audits of time and attendance records to ensure accuracy and compliance with policy and existing and changing regulatory requirements, including statutory requirements around sick leave and wage and hour administration.
• Coordinates the set-up and termination of benefit plan deductions, contributions and payouts.
• Reviews benefit plan transactions to ensure the correct tax processing of employee fringe benefits and application of appropriate withholding and reporting procedures.
• Coordinate enrollment and eligibility for benefits during onboarding, open enrollment, and qualifying life events.
• Serve as a liaison between employees and benefit providers to resolve issues and answer questions.
• Ensure compliance with federal and state regulations (e.g., ERISA, HIPAA, COBRA, ACA).
• Maintain accurate records of employee benefits data in HRIS or payroll systems.
• Analyze benefits usage and costs to support budgeting and strategic planning.
• Develop and distribute communications about benefits offerings, changes, and deadlines.
• Support audits and reporting for internal reviews and external regulatory requirements.
• Provide training and guidance to HR staff and managers on benefits-related processes.
• Identifies areas for improvement in both processes and systems; continuously researches best practices and new developments in payroll management and administration.
• Performs such other job-related duties as may be periodically assigned.

• Bachelor’s degree in Accounting, Finance or Business preferred or equivalent experience.
• 5-6 plus years of demonstrated experience of Payroll Administration in a complex, multi-state organization.
• Experience with operating software and providing support…