Law Firm Financial Operations Manager

Established in 2004, the Law Office of Barry

E. Janay, P.C. (LOBEJ) serves clients across New York and New Jersey, offering a comprehensive range of legal services. Our areas of expertise include Wills, Trusts & Estate Planning, Real Estate, Business Law, Commercial/Collections, Bankruptcy, Creditor Rights, Debtor Protection, and Aviation Law. Led by founder Barry

E. Janay, Esq., our firm prides itself on innovation and leadership in the legal industry. Our team excels in both mediation and litigation, committed to providing high-quality and cost-effective legal counsel and representation.

Financial Operations Manager – Remote - Hybrid - or In Person

Location:

Livingston, NJ

The Law Office of Barry

E. Janay, P.C., a trusted boutique law firm serving clients across New York and New Jersey, is seeking a Financial Operations Manager to join our team in Livingston, NJ. This is approximately a twenty (20) to thirty (30) hour per week position requiring strong organizational skills, attention to detail, and the ability to manage multiple financial and administrative responsibilities in a dynamic legal environment.

Our firm focuses on a broad range of client matters from basic estate planning to complex probate administration, as well as advising and helping to resolve on business and personal legal matters. Our values—Integrity, Commitment, Insight, and Results—guide everything we do, and we seek team members who share these principles.

• Billing & Invoicing: Drafting and sending client bills using Clio Legal Practice Management Software.
• Accounts Receivable & Collections: Manage outstanding balances, follow up with clients, and implement collection strategies.
• Payroll Management: Process payroll through Gusto ensuring accuracy and compliance.
• Bookkeeping: Maintain financial records through Quick Books, ensuring transactions are recorded correctly.
• Trust Account Management and Reconciliation: Three-way reconciliations.
• Accounts Payable: Manage vendor payments using Melio and track payment schedules.
• Inbox Management: Monitor and respond to emails sent to  in a timely manner.
• General Office Management: Oversee general administrative and operational functions to ensure smooth day-to-day activities.

• Proven experience in financial operations, billing, bookkeeping, and payroll administration.
• Familiarity with Clio, Quick Books are a must, and having worked with a payment system such as Melio is strongly preferred.
• Excellent organizational and time management skills with a strong attention to detail.
• Ability to manage multiple priorities in a deadline-driven environment.
• Professional demeanor and strong communication skills.
• Prior experience in a law firm or professional services environment a must.
• Type: Full-time, In-Person
• Location: Livingston, NJ
• Competitive compensation commensurate with experience.
• Supportive and collaborative work environment.

If you are a motivated and detail-oriented finance professional who thrives in managing both numbers and operations, we invite you to apply and become a part of a firm dedicated to excellence in client service.

• Please send your resume and cover letter to  with the subject line “Financial Operations Manager – Livingston, NJ.”