Transportation Secretary Job Livingston area,Texas USA,Administrative/Clerical

Job Title

Assist with daily operation of transportation office and provide clerical services to director of transportation.

Qualifications

Education/Certification:

High school diploma or GED

Special Knowledge/

Skills:

Proficient keyboarding and file maintenance skills

Knowledge of correct English usage, grammar, spelling, and punctuation

Basic math skills

Ability to use personal computer and software to develop spreadsheets, databases, and do word processing

Experience:

Three years secretarial experience preferred, preferably in public education environment

Major Responsibilities and Duties

Records, Reports, and Correspondence:

Prepare correspondence, memorandums, forms, requisitions, and reports for transportation office using personal computer.

Receive and process work orders.

Compile pertinent data to prepare various required state and local reports.

Maintain physical and computerized departmental files on transportation issues, including bus incident reports and trip forms.

Keep up-to-date files for all department employees.

Maintain appropriate student records as needed

Answer incoming calls, take messages, and route them to appropriate staff

Answer incoming calls and handle questions and requests that fall within level of responsibility

Prepare and submit authorized purchase orders and payment authorizations.

Compile and report time records or prepare payroll on employees

Calculate trip tickets for payment to route drivers and extracurricular drivers and bill appropriate department or campus.

Input all supply and equipment purchase information in computer.

Input student and staff information in computer.

Order office supplies for department.

Welcome all visitors and handle their requests or refer them to appropriate personnel.

Maintain effective rapport with general public and handle any problems or concerns in a prompt and courteous manner.

Maintain a schedule of appointments and make arrangements for conferences and interviews.

Handle driving and safety records of all new applicants.

Supervisory Responsibilities

None.

Equipment Used

Personal computer, printer, copier, and calculator.

Working Conditions

Mental Demands/Physical Demands/Environmental Factors:

Repetitive hand motions; prolonged use of computer.