Program Supervisor – Finance Job Livonia area,Michigan USA,Administrative/Clerical

$66,664. Annually

Starting Salary: $66,664.00
After Six Months of Successful Employment: $67,891.20
After One Year of Successful Employment: $69,118.40
Maximum salary is achieved after four successful years of employment.

NOTE:

Annual salary adjustments may also occur, based on collective bargaining agreements.

Duties include processing requisitions; closing purchase orders; providing assistance to other employees throughout the City in regard to purchasing procedures and financial software; organizing budget materials for the preliminary and final budgets; assisting in year-end procedures; preparing reports; researching information; assisting in fulfilling FOIA requests; analyzing and organizing office operations; maintaining the purchase order files; maintaining the vendor file; audition and maintaining the copier for the department;

surveying and coordinating leases for City copiers; answering the telephone; binding budget books and contract; preparing correspondence and reports for Finance Director and other Finance/Accounting personnel; assisting with Accounting Division duties as needed; primary P-Card administrator and performing other duties as assigned. The Program Supervisor works with confidential information and must be discreet in sharing such information with others on an as-needed basis.

Applicant

Requirements

Be a citizen of the United States or a resident alien with the right to work in the United States; and

Have a high school diploma or a valid equivalency certificate; and

Have either:

A minimum of three (3) years full-time, paid clerical work with experience in supervising activities or project management with a two-year Associates Degree; OR
A minimum of five (5) years full-time paid clerical work with experience in supervising activities or project management; and

A minimum of three (3) years experience using Microsoft Office, particularly in Word and Excel; and

Experience with Enterprise Financial Management system preferred; and

Have the ability to work in a confidential environment.

NOTE:

Unofficial proof of college transcripts must be submitted at the time of application. Official high school diploma or valid equivalency and official degree or official transcripts must be submitted at the time of interview.

Parts of Examination and Weights

Written Test - 30% Performance Test - 20% Interview - 50%

NOTE:

Up to 12 applicants who score highest on the written and performance tests will be invited to interview. The required minimum typing speed is 45 words per minute.

NOTE:

Candidates must pass the written test, performance test, and interview in order to be placed on the eligible list.

Knowledge of

Principles and practices of business
research methods and technique
applicable federal, state and local laws and regulations
basic budgetary systems and procedures
basic quantitative analytic techniques
personal computers and pertinent job-related software
composition and formatting of business correspondence and reports in Microsoft Word.

Ability to

Learn the operation, policy and procedures of assigned department; perform a wide variety of administrative duties on behalf of a high level administrator with little or minimal supervision; analyze situation accurately and develop effective courses of action; perform administrative detail work; prepare clear and concise reports; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work;

exhibit high degree of accuracy in performance of assigned functions and review of others' work product; protect confidential information; process numerous tasks in a calm demeanor (multitask).

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