Administrative Assistant Office Manager

Job Description

Requires in-person office work.

We are seeking an Experienced Administrative Assistant for Construction Company to join our team!

We are Solar Energy Management company serving agriculture, manufacturing and many commercial sectors.

Required Experience:

Quickbooks, Excel, Purchase Orders, Invoicing, Service Calls, Accounts Receivables and Accounts Payables, Shipping, Trade Shows, Customer, Sales and Vendor interactions, 1099, LARA, MTO - Familiarity with Property maintenance.

• Perform general office duties, such as filing and answering telephones. including office management
• Prepare bank deposits, bank reconciliation, accounts payable/accounts receivable and client/vendor billing in Quick Books.
• Validate and keep track of vendor activities, negotiate, and process vendor payments
• Knowledge and experience sending 1099s to vendors, filing sales tax with LARA, MTO
• Work with shipping, trade show and event registration, marketing materials and communication to sales reps.
• Work with vendors to collect w9, COI and other pertinent information. Validate their work and invoices to pay.
• Quick Books bank reconciliation, vendor invoices entry and collection of w9, COI
• Office management
• Work with Insurance agents, audits and government agencies to file paperwork.
• Generate monthly billing for rent or maintenance expenses to tenants.
• Collect funds from tenants and handle deposits and accounts receivable schedule.
• Contact vendors for property management repair issues and such
• Assisting in handling details of Brand marketing events and initiatives, as well as coordinating details for Sales/Product presentations and meetings.
• Assist with trade show bookings, working with office building vendors to coordinate preventative maintenance and keep a log.
• Ordering and maintaining a log of marketing materials
• Take care of Month end , Quarter End and Year end administrative work

• Microsoft Office knowledge (primarily Outlook, Word, Excel, Power point & Visio).
• Quick Books Job Costing, Bank Reconciliation experience is a must
• Previous experience in office administration or other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills

Education:

College Degree Preferred

Job Type: Full-time

Ecojiva LLC is a dynamic and innovative company dedicated to delivering cutting-edge solutions in Renewable Energy Industry. We thrive on data-driven decision-making and are passionate about enhancing customer experiences through advanced marketing strategies and AI-powered tools.