Election Coordinator - Clerk's Office Job Livonia area,Michigan USA,Administrative/Clerical

Position: Election Coordinator - Clerk's Office (Open-Competitive)

Job Title

The City of Livonia is an Equal Opportunity Employer

Salary Information

$61,817.60- $69,638.40 Annually

Starting salary: $61,817.60
After Six Months of Successful Employment: $65,873.60
After One Year of Successful Employment: $67,204.80
Maximum salary is achieved after three years of employment

Note:

Annual salary adjustments may also occur based on collective bargaining agreements.

Job Responsibilities

Under the general supervision of the Deputy Clerk and/or City Clerk, an employee in this classification will be responsible for all duties and procedures required for elections conducted in the City of Livonia. Illustrative Examples of Work:

Maintenance of the Qualified Voter File (QVF) of the State of Michigan
Coordinate input of voter registrations and ensuring QVF Inbox is updated daily
Create and maintain correspondence with State, County, School District and City officials regarding each election
Coordinate verification of ballot rotations and preparation of ballot orders with vendor
Issue and process absentee ballots
Coordinate and maintain accurate database of election workers and assign election workers for Early Voting, Absentee Counting Boards and Election Day
Prepare and coordinate election worker training, assignment and payroll
Program election equipment and coordinate testing prior to Election Day
Assist in production of equipment documentation and Election Day materials
Process and issue oversee absentee ballots
Maintain inventory and responsible for ordering election equipment and supplies
Prepare and coordinate delivery of election materials and equipment to voting precincts
Responsible for completion and conclusion of reports and necessary paperwork on election night
Responsible for election canvass materials
Maintain election information files as requested
Responsible for election-related Account Payable invoices and tracking of grant funding expenditures (as needed)
Responsible for providing responses to election-related Freedom Of Information Act requests
Receive and process filing documents from candidates seeking to run for office
Assist in all other general clerical functions needed in the Clerk's Office when requested
Perform other related duties as assigned.

An employee in this position will be required to work hours in excess of a normal 40-hour work week in preparation of all election cycles.

Minimum Qualifications and Application Process

By the closing date of the announcement, applicants must:

Be a citizen of the United States or resident alien with the right to work in the United States; and

Have a high school diploma or a valid equivalency certificate; and

Have a minimum of two years of work experience within the past five years working in a City or Township Clerk's Office with election procedures and Michigan election laws; and

Have a minimum of two years of work experience within the past five years working with the Michigan Qualified Voter File; and

Have extensive knowledge and experience with project management, including maintaining equipment, inventory control, and time management; and

Have knowledge and experience following election laws, policies and procedures at the City, State, County, and Federal levels; and

Have extensive knowledge and experience with Windows 11 and Microsoft Office applications; and

Have work experience tracking grant funding expenses applicable to staffing and equipment; and

Have work experience with Liberty Vote Equipment and State of Michigan Electronic Pollbooks; and

Be detail oriented with good organization and communication skills; and

Be able to lift and carry election equipment, devices, and/or supplies between 20 and 50 pounds.

Parts of Examination and Weights

Written Test - 50% Interview - 50%

Note:

Candidates must pass the Written Test and the Interview to be placed on the eligible list.

Knowledge, Skills, and Abilities

Knowledge of:

Business English, spelling, punctuation, and arithmetic
Modern office practices and procedures
Ordinances, policies, and procedures relative to areas of work assignment
Procedures relating to Michigan election laws and experience working with the Qualified Voter File, Liberty Vote equipment, and electronic pollbooks

Skill in:

The…