Clarenceville Schools Attendance Secretary

Clarenceville Schools Records Secretary

POSITION:
Clarenceville Schools Records Secretary

LOCATION:

Clarenceville School District

SCHEDULE:

Part-time (0.5) - Approximate Hours (8-noon)

SALARY:
In accordance with Master Agreement

DEADLINE:
Until Filled

STARTING DATE:
September 2026

WORK WEEKS: 46 weeks

At Clarenceville Schools, we take pride in being a close-knit district with a big heart. Serving students across Livonia, Farmington Hills, Redford, and many others through our Schools of Choice program, our community is built on strong connections and a shared dedication to student success. As an Attendance Secretary, your work is both meaningful and essential—you play a key role in supporting our families each day and ensuring our schools run smoothly.

We offer a welcoming, supportive work environment and actively encourage internal growth and professional development for our staff. If you are an organized, dependable professional looking to make a positive impact in your local school community, we invite you to apply.

High School Diploma or equivalent (GED)

Strong organizational and time-management skills

High level of proficiency with standard office technology, including Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets, Drive), phone systems, and general office machinery

Demonstrated ability to communicate clearly, professionally, and empathetically with diverse stakeholders, including students, parents, staff, and community members under varied conditions

Uncompromising commitment to maintaining strict confidentiality of student records and sensitive information in compliance with the Family Educational Rights and Privacy Act (FERPA) and district guidelines

Proficient typing / word processing skills

Skilled proofreading and office management skills

Ability to multi-task with the proven ability to prioritize, maintain meticulous records, meet strict deadlines, and handle frequent interruptions

Ability to pass required fingerprinting / background check

Preferred Knowledge of / experience working with student information systems - ideally MI-STAR (Student information database system)

Previous secretarial, clerical, or administrative support experience, preferably in a public school or fast-paced office environment

Maintain accurate daily attendance records, process late arrivals/early dismissals, and communicate directly with families to resolve unexcused absences or attendance concerns

Monitor attendance thresholds and regularly generate official attendance notification letters to families in alignment with district truancy protocols

Assist building administration with student scheduling updates, locker assignments, and resolving student locker issues

Update and maintain the school's digital master calendars and official website pages with accurate daily and upcoming event information

Prepare and submit required state compliance reports, Count Day data, year-end documentation, progress reports, transcripts, and official student rosters within mandated deadlines

Manage grade reporting processes, report card distribution, cumulative record files, honor roll, and mailing labels

Assist building administration with student scheduling updates and enrollment roster maintenance

Collect, account for, and process internal school activity funds in compliance with district financial policies

Maintain organized office filing systems, records, and general inventory

Operate standard office technology, including student information systems, multi-line phones, copiers, and specialized software applications

Provide front-desk coverage and execute essential administrative duties in the absence of district building secretaries

Deliver professional, welcoming, and effective customer service to students, parents, staff, and campus visitors

Maintain strict confidentiality regarding student, family, and personnel records in accordance with FERPA and district policy

Administer basic first aid to students and assist with general health room needs as required

Coordinate materials for student award recognition programs and school events, and attend assigned events as needed

Perform other administrative and operational duties as assigned by building administration